Finance & Admin Officer I at Breakthrough Action / Nigeria

Breakthrough ACTION / Nigeria is a new five-year, USAID-funded project. The goal of Breakthrough ACTION/Nigeria is to increase the practice of 17 priority individual and household level behaviors and five provider targeted behaviors in the areas of malaria; maternal, newborn, child health and nutrition; family planning and reproductive health (RH); and tuberculosis, while increasing the capacity of national and sub-national entities to coordinate and oversee quality SBC programming. Implementation will vary by health area across eleven states.

We are recruiting to fill the position below:

Job Title: Finance & Admin Officer I

Location: Abuja

Summary

• The Finance & Admin Officer I together with other finance team members will implement efficient finance activities within the office.
• S/he will also work with other members the administrative team to provide efficient administrative support for all categories of staff and external stakeholders to provide administrative and logistics support in the office.

Essential Duties and Responsibilities
In addition to the overall technical inputs to the project described above, specific duties and responsibilities include the following. Other duties may be assigned.

• Assist with the monthly finance QuickBooks report by imputing invoices into the accounting software.
• Ensure PAYE and Withholding Taxes are remitted before the last day of the month to the responsible parties.
• Monitor budget expenditures against approved budgets.
• Review purchase orders, time and attendance records and prepare necessary reports for the project finance and senior management team;
• Ensures that all supporting documents are available and attached to the payment vouchers
• Withdraws cash from the bank for program activities and makes necessary disbursements after obtaining necessary approvals;
• Ensure travel advances and activity retirements from the field office are retired before they are due;
• Prepares Local Purchase Orders using JHU/CCP formats
• Prepares source documents for both cash and check payments
• Work with the receptionist to ensure office stationery are always available and stockouts are avoided;
• Work closely with relevant state staff to supervise and account for all safety equipment and supplies (First Aid and CPRs etc.) in all program offices (New);
• Conduct routine checks on all safety equipment and make recommendations where necessary;
• Support the admin team in updating and managing vendor contracts and Service Level Agreements (SLAs);
• Assist in processing vendor and consultancy invoices;
• Ensure procurement of goods and services for the project are done according to USAID and institutional rules and regulations;
• Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions;
• Together with relevant staff ensure that travel & logistics, welfare and support needs of visiting guests to Nigeria and expatriates are met;
• Support in the maintenance and management of physical office space and project vehicles; including environmental cleaning, local transportation, maintenance office equipment and appliances and meeting staff office needs;
• Manage all field office petty cash transactions.
• Assist with identification and payments to vendors, ensure proper authorization for payments, distribute payments as required; supervise the processing of staff claims and advances.
• Additional duties assigned to by their supervisor

Minimum Qualifications & Experience

• Bachelor's degree or higher in a relevant field (Accounting, Economics, Business Administration or related finance field). Minimum of 3 - 5 years’ NGO experience is required. Experience implementing USAID funded projects in Nigeria is highly valued.
• Strong spoken and written English skills
• Excellent communication skills
• High level administrative writing skills
• Proficiency with Microsoft Excel, Word and PowerPoint, or similar software
• Professional and organized
• Experienced in supply management and inventory control
• Fluency in the local language of the job location.
• Internet research abilities
• Strong problem-solving skills
• Ability to work independently
• Well-organized, with ability to track multiple activities and deadlines
• Experience in providing administrative support to work teams
• Ability to work successfully in a cross-cultural, team-based environment

Application Closing Date
6th January, 2020.

Method of Application
Interested and qualified candidates should send their Cover Letters and CV only as one PDF document to: [email protected]  the subject line of your e-mail should be the job title along with the location. E.g. “Finance & Admin Officer I, Abuja".

Note
To apply for this position, please follow the instructions exactly as described below. Any submissions that do not follow the instructions exactly will be discarded without review.

Your Cover Letter should include the following:

• Address the education/experience requirement specified for the position with specific examples where necessary.
• Language skills. (Please note that language skills will be tested during interviews for shortlisted candidates.)
• Include the specific date when you would be able to begin work.
• CV and Cover Letter PDF file name must be your first and last name in CAPS (e.g.: JOHN ADO).
• Do not include any additional certificates or documentation. Any applications that include certificates or other documents will be deleted immediately