Search for Common Ground (SFCG) is an international non-profit organization that promotes the peaceful resolution of conflict. With headquarters in Washington, DC and Brussels, Belgium, Search’s mission is to transform how individuals, organizations, and governments deal with conflict—away from destructive approaches towards cooperative solutions. With more than 600 staff worldwide, Search implements projects in more than 30 countries across the globe.
We are recruiting to fill the position below:
Job Title: Office Assistant
Location: Delta
Position Summary
An Office Assistant who will work closely with the Admin and Logistics Coordinator to ensure the cleanliness and effective maintenance of the SFCG Office premises.
Roles and Responsibilities
Monthly stock recording and ensuring adequate stock supplies around the office as needed
Sort and deliver office mail
Assist with conference room scheduling and maintenance, including setting up of tables and chairs for meetings
General administrative tasks like filing, scanning, photocopying, faxing and answering phones
Welcome guest and visitors at the reception
Keep tab of clock in-and-out book
Identify key administrative and housekeeping challenges and raise the challenge with supervisor
Purchase of office supplies and diesel for generator
Ensure that office equipment are kept in good condition
Assist with procurement and purchases
Help coordinate package delivery and pick-ups
Provide logistical support for meetings and conferences on-site and off-site
As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key duties.
Qualifications
Education:
Bachelor's degree in a relevant field such as Office Administration, English or related field.
Required Experience:
At least one (1) year experience in an Office Assistant/Administrative Assistant position with responsibilities as described above.
Experience working in an NGO
Ability to write clearly and help with word processing when necessary.
Warm personality with strong communication skills.
Ability to work well under limited supervision.
Proven experience as a back office assistant, office assistant, virtual assistant or in another relevant administrative role
Experience with managing the logistical aspects of workshops, training courses or meetings, including assistance with arranging for the travel, lodging, and registration of participants is an advantage.
Working knowledge of office equipment
Thorough understanding of office management procedures
Excellent organizational and time management skills
Analytical abilities and aptitude in problem-solving
Proficiency in google suites, MS Word, spreadsheet, word processing, and electronic mail; Microsoft Office Suite preferred
Other Relevant Requirements:
Demonstrate integrity and promote SFCG values and ethical standards;
Promote the vision, mission, and strategic objectives of SFCG;
Demonstrate capacity to adapt to a multi-cultural context, and tolerance and respect to issues related to gender, religion, race and nationality;
Expertise in developing concept notes and proposal for different donors;
Treats all people fairly without favouritism and solves problems in collaborative ways
Application Procedures
Interested candidates should send the following:
Current resume
Cover Letter (which includes expectations of compensation and projected start date)
Note
This position is only open to Nigerian national.
Only applicants invited for an interview will be contacted. No phone calls please.
Please compile your writing sample and resume into one document as the system only has the functionality to upload two documents per application. Incomplete applications will not be accepted.