Finance and Compliance Manager at Medecins du Monde (MdM)

Medecins du Monde (MdM) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care. MdM operating in Nigeria, Borno state since October 2016.

We are recruiting to fill the position below:

Job Title: Finance and Compliance Manager

Location: Maiduguri, Borno

Context of the Mission
Nigeria:

• Violence in the northeast has caused massive displacement and at the same time restricted movement: it has disrupted food supplies, seriously hindered access to basic services, and limited agricultural activities. In seven years of conflict, over 20,000 people have been killed in Boko Haram-related incidents
• The entire population of northeast Nigeria – 24.5 million people – is indirectly affected. People affected by violence in Adamawa, Borno, and Yobe, and neighbouring Bauchi, Taraba, and Gombe states are in urgent need of protection, shelter, food, and access to health services and education
• Since February 2016, as humanitarian access is increasing, extreme food insecurity and malnutrition conditions have been revealed in Borno state.
• As of 3rd August, 1.82 million people are estimated to be displaced within/from of Borno state, from which 1.63 million actually stayed within the state. Most of them (more than 1.2m) are living in Maiduguri with the host community and others in formal and informal camps.

Overall responsibility

• As Finance and compliance Manager, you will support the Finance Coordinator in managing budget of an approx. 4 million € yearly budget involving 3 institutional donors funding the Nigeria mission, managed from Maiduguri, from 2 different hubs.

Main Responsibilities
Your main responsibilities are:

• Accounting;
• Budget;
• Treasury;
• Compliance;
• Relation with partner;

Team management:

• You will work under the direct supervision of the Finance Coordinator based in Maiduguri
• You will ensure proper information sharing with the different members of the Nigeria Coordination.

You will directly supervise:

• 1 Finance Officer and 1 Finance Assistant staff based in Maiduguri

You will be the technical referent for the following staff:

• Finance and Administration Officer based in Damboa
• Partners’ administration or finance staffs

Focus on the 3 priority activities relative to the context of the mission:

• The FFU is updated every month and The FFU meeting is done every month at field level
• The Finance team is trained and autonomous on his functions
• Monthly accountancy is submitted to HQ by 15th of every month

Essential Duties
Accounting:

• Assist Oversee Nigeria Coordination accounting and finance functions
• Ensure that Nigeria Coordination Administrative, Accountancy and cash flow procedures, tools and software are used in the missions
• Ensure that expenses are justified according to MdM France and donor’s procedures
• Assist to ensure that all administrative documents are properly filed and archived
• Assist Supervise the accountancy closure, and ensure deadline are respected
• integrate the new donor contracts into the financial management of the mission’s projects

Budget:

• Assist manage the Budget Follow-up (BFU) and provide financial information and analysis to the Finance Coordinators within the mission budget cycle
• Take part in the development of the reference budget together with the Finance Coordinator and in the construction of the annual budgetary frame.
• Take part in donor’s visit with the Finance Coordinator and to present the updated budget and analysis.
• Assist in preparing financial reports to donors
• Ensure that expenditures for budgets, grants and contracts are monitored and the reports are prepared to maintain balance account
• Train the mission’s senior staff in how to use the Budget Follow up

Treasury:

• Daily management of the safe, and of needed transfers with cash box or change operations
• Supervise of safe movements in SAGA and update of compliant supporting documents
• Elaborate monthly cash requests with the team for the program and support services; and communicate to the Finance coordinator
• Ensure cash security rules for the mission are implemented and that MdM-France procedures and tools are being used for cash flow management (bank account, safe, cash box, advances);
• Ensure the transfer of funding for the Nigeria Mission
• Develop cash flow projections for funded and support activities
• Follow up and ensure advances are closed at end of each month

Compliance:

• Participate internal/external audits and reviews as required to ensure compliance with MdM France procedures and donor's requirements
• Effectively stay abreast of donor policies, procedures, rules and regulations including match/co-financing rules; compile and update applicable local policies; and train program and partner staff in these policies
• Assist develop and maintain local office policies and procedures and provide training for all issues related to local financial matters

Relation with Partners:

• Effectively stay abreast of the MoUs between MdM France and partners for the finance chapters
• Review and monitor partners financial reporting and compliance. Provide additional assistance with the Finance team to partners when required
• Train, support and build administrations capacities of implementing partner staff in compliance with MdM France Procedures, in close coordination with the Finance Coordinator
• Ensure that monthly financial reports from partners are respecting MdM France procedures

Team Management:

• Create a sustainable work environment of mutual respect that attracts motivated, skilled and effective team members and enables them individually and collectively to strive to achieve excellence.
• Train the Finance officer and Admin assistants based  in Maiduguri and log admin based in Damboa
• Contribute to country team-building efforts; build constructive internal relationships; help team members identify problem solving options and ensure integration of all team members into relevant decision-making processes.
• Liaise and work in close coordination with Finance Coordinator, when required

Coordination:

• S/he ensures an efficient circulation of information to field and capital teams
• S/he drafts or participates in the drafting of internal activity reports for everything dealing with financial, budgetary, issues for the mission.
• S/he ensures proper finance coordination at mission level by regular visits to the bases, controls, monitoring, training, etc
• Ensure proper archiving of financial contracts and correspondence with donors
• Support Finance Coordinator in relationships with the administrative authorities at the national level

This list of activities is not exhaustive and may change depending on the situation.

Hierarchical & Functional links:

• The Deputy Financial Coordinator is under direct responsibility of the Finance Coordinator
• S/he supports and ensures close relation between the finance teams involved in Nigeria mission

Background of the Candidate

• Sex: indifferent
• Humanitarian experience: Yes
• Nationality: No preference
• Emergency experience: Yes
• Coordination experience: Yes
• Language
• English: Fluent
• Computer skills
• Excellent excel skills
• French: Added value.

Skills Required

• Experience of 4-5 years minimum in a similar position
• Experience in negotiations and relations with partners in a moving and difficult legal, administrative and political context
• Excellent computer skills
• Experience in multi-donors’ budgets and multi-countries grants
• Training and capacity-building experience
• Knowledge of Saga is an asset

Personal Skills Required:

• Ability to work under a minimum of supervision, autonomous
• Reactivity, anticipation, adaptability, capacity to take initiatives
• Organisational skills, rigor, detail oriented
• Ability to classify and to manage priorities
• Listening and diplomacy skills
• Team spirit
• Ability to work in unstable and volatile context   

Application Closing Date
30th October, 2019.

Method of Application
Interested and qualified candidates should send their CV and Cover Letter in one single attachment via email to: [email protected] clearly indicate "Finance and Compliance" as the subject of their application.

Note: Applications intended for this role without this subject will not be treated.