Project Finance Officer at ZOA Nigeria

ZOA is an international NGO with its Head Quarters in The Netherlands. ZOA offer RELIEF to people who are affected by conflict or natural disasters. ZOA want to contribute to a new perspective of HOPE in which people work together for a promising future in dignity and mutual trust. Together with the affected communities we work on the RECOVERY until they can provide to take care of their livelihoods.  ZOA work in fifteen countries in Africa, Middle East Region and Asia and have approximately 1000 employees worldwide. 

We are seek to employ qualified and motivated candidate to fill the position below:

Job Title: Project Finance Officer

Location: Maiduguri, Borno

ZOA’s Programme in Nigeria

• ZOA started operations in Nigeria December 2016, supporting IDPs and returnees of Boko Haram affected states. In the selection of the beneficiaries, we pay careful attention to include the most vulnerable households. Continuously promoting community governance, inclusion, peace and stability in these fragmented and traumatized communities is a challenging but essential part of ZOA's programme.
• ZOA currently have full team in Borno State; respond to the critical needs in Food Security and livelihood and Water Sanitation and Hygiene (WASH).

Purpose of the Position

• The Project Finance Officer is responsible for all financial systems of ZOA Nigeria in order to support smooth organisational functioning and effective project implementation. The position is based in Maiduguri.

Key Tasks and Responsibilities

• Ensure that an efficient and effective financial system is maintained, in line with the ZOA Nigeria policies and guidelines;
• Ensure timely fund transfer to vendors/money agents for beneficiaries’ cash distribution.
• Review purchase request, purchase order, and other payment documents as may be delegated from time to time by MGA/CD
• Ensure correct coding: Project Instance, budget line and ledger code in line with approved budget and ZOA Accounting Manual and Procedure.
• Participate in project kick off meeting and provide budget clarity as may be required.
• Keep up to date petty cash impress system.
• Ensure financial transactions are in line with ZOA Logistic and Procurement guideline.
• Ensure all financial documents are structurally archive (Hard and Electronic copy) in line with ZOA Quality Management System. Ensure that bank and cash books are always up to date and reconcile every week/month.
• Support MGA to provide portfolio overview and budget review when requested.
• Monitor closely Budget versus Actual (BVA), proactively highlight area of concern to MGA.
• Ensure adequate funds are available for programme activities.
• Represent finance in programme meeting when requested.
• Participate in tender committee and ensure value for money in procurement process.
• Assist the Manager General Affairs with budget development;
• Assist the Manager General Affairs with the monthly financial closure procedures;
• Assist the Manager General Affairs with external audits or ZOA NL audits;
• Participate in ZOA Tender committee during procurement processes;
• Proactively highlight area of concerns to MGA and necessary support and mitigation.

Qualifications and Competencies

• University degree or equivalent (minimally HND, BSc/BA, preferably Accountancy) or relevant field;
• Proven working experience of at least 2 - 3 years in the relevant field with at least 1 year in staff management;
• Affinity with development work and International NGO’s;
• Ability to write clear and concise reports;
• Excellent in English in reading, writing and speaking;
• Ability to speak one of the local languages (Kanuri, Hausa etc).
• Excellent computer skills (accounting systems, Excel, Word and power point).

Skills/Attitude:

• Good verbal and written communication skills;
• Good planning and organizational skills;
• Good numerical skills
• Analytical skills;
• Accuracy;
• Service oriented attitude but strict when it comes to keeping up to the ZOA policies and procedures;
• Able to work under pressures and meet deadlines;
• Result-oriented in a team approach;
• Participative leadership;
• Ability to work individual as well as in a team;
• Ability to work in a multi-cultural setting;

External Contacts:

• Supplier and Contractors;
• External auditors;
• Banks;
• Tax authority and other Govt agencies

Internal Contacts:

• ZOA office and program staff;
• Finance support officer ZOA NL;
• Internal auditor ZOA NL;

Special Working Conditions

• Willingness to travel to other field offices, visit and train local partners ,so also to accept additional job responsibilities especially in emergency relief situations as and when requested to carry out any necessary tasks.

Application Closing Date
5PM; 23rd October, 2019.

Method of Application
Interested and qualified candidate should forward their CV and Cover Letter to: [email protected] clearly indicate the position applying for in the subject line of application