Procurement Assistant at Catholic Relief Services (CRS)

Catholic Relief Services (CRS) is an international non-governmental organization supporting relief and development work in over 99 countries around the world. CRS programs assist persons on the basis of need, regardless of creed, ethnicity or nationality. CRS works through local church and non-church partners to implement its programs, therefore, strengthening and building the capacity of these partner organizations is fundamental to programs in every country in which CRS operates.

We are recruiting to fill the position below:

Job Title: Procurement Assistant

Job Ref Code: PRT91919
Location: Yola, Adamawa
Band: 4
Department: Operations
Reports To: Head of Office - Yola

Job Summary

• The Procurement Assistant will effectively perform various activities throughout the procurement cycle to assist the acquisition of goods and services in support of the delivery of high-quality programming to the poor and vulnerable.
• His/her abilities will allow them to successfully support the quality and efficiency of procurement and purchasing activities applying the principles of stewardship, integrity, transparency, and accountability.
• S/he will support all infrastructure activities on the STaR project.

Job Responsibilities

• Assistance with the preparation of request for quotation, initiations to bid, requests for proposal and co-ordination of their timely dispatch by fax and messenger,
• Maintain current up to date procurement documents / manuals.
• Routing copying and circulation of quotes, bids and proposal for evaluation.
• Researching pricing obtaining quotes, locally on low value items.
• Work closely with Infrastructure Specialist to supervise infrastructure activities and cash for work program
• Work with private contractors to plan, design and deliver medium-scale infrastructure projects
• Assist with the coordination with the selected bidder to ensure completion of administrative processes including Bid, contract award notice and that contract documents are distributed accordingly.
• Assist with managing the administrative process throughout the duration of the preparation of all documentation until the award of the contract.
• Preparation of procurement tracker.
• Coordinate with requestors and make sure the right materials needed, find out the sample of material to be purchased if necessary.
• Provide purchased materials to the responsible receiving office and do all actions for completing the process.
• Maintain appropriated records to ensure that procurement process, decision and contractual agreement are accurately documented for accountability and audit purpose.
• Perform other duties assigned

Education and Experience

• Minimum of Bachelor's Degree in relevant field.
• Minimum of two years professional experience in an administrative or procurement capacity.
• Excellent English language skills written and spoken. Hausa/Kanuri a plus. 
• Excellent interpersonal skills must be able to interact in a mature, professional and friendly manner with local and international colleagues of differing religious and cultural backgrounds.
• Ability to work on multiple tasks concurrently and under pressure.
• Excellent knowledge of computer software - MS Office and Excel especially;
• Must be flexible and be able to work independently and as part of a team.
• Travel Required 60% to field locations in Borno and Adamawa

Application Closing Date
2nd October, 2019.

How to Apply
Interested and qualified candidates should download the "Application Form" below and send with a detailed Resume as one document in PDF to: [email protected] indicating position being applied for and the Job Ref Code as the subject of the application e.g. Procurement Assistant, PAY180219).

Click here to download Application Form - (Dropbox Doc.)

Click Here for Job Details (Docx)

Additional Information
Equal Employer Opportunity:

• “CRS is an equal –opportunity employer, does not discriminate based on race, color, religion and we are committed to gender sensitive programming and management’. etc.
• Qualified women are strongly encouraged to apply”

Safeguarding:

• By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to the above safeguarding-related topics.

Statement of Commitment to Protection:

• ‘’CRS’ recruitment and selection procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.