Finance & Administrative Assistant at Breakthrough Action-Nigeria

Breakthrough ACTION-Nigeria is a five-year (2017-2022), USAID-funded project. The goal of Breakthrough ACTION-Nigeria is to increase the practice of 17 priority individual and household level behaviors and five provider targeted behaviors in the areas of malaria; maternal, newborn, child health and nutrition; family planning and reproductive health (RH); and tuberculosis, while increasing the capacity of national and sub-national entities to coordinate and oversee quality SBC programming. Implementation will vary by health area across eleven states.

We are recruiting to fill the position of:

Job Title: Finance & Administrative Assistant

Location: Cross River

Summary

• The Finance & Admin Assistant is responsible for providing office support by assisting with administrative and financial systems, logistics and procedures.

Essential Duties and Responsibilities

• In addition to the general duties described above, specific duties and responsibilities include the following. Other duties may be assigned.
• Assist the BA-N State Coordinator/Senior Program Officer - Malaria and staff with preparation and logistics for community activities, meetings, trainings and other events as needed at the field office.
• Maintain general office systems including filing; coordinating timely timesheet submission; sending, receiving and distributing faxes; and photocopying.
• Assist the office staff with the tracking and development of administrative documents;
• Maintain organized files on all admin and financial related reports and documents.
• Maintain the project field office petty cash, prepare payments, ensure proper authorization for payments, distribute payments as required, and supervise the processing of staff claims and advances and per diem.
• Complete purchase orders, time and attendance records and prepare necessary reports for relevant senior Admin and Finance Officers, and Deputy Project Director – Malaria & TB.
• Assist with identification and payments to vendors.
• Submit monthly financial reports as required to the Senior Finance Officer II.
• Carry out other tasks to support BA-N Integrated project efforts as assigned.

Supervisory Responsibilities:

• This position will have no direct supervisory responsibilities. The position reports to the Senior Program Officer- Malaria/State Coordinator for the respective state.

Education and/or Experience

• HND or Bachelor’s degree with at least 3 years work experience with admin and finance support for health programs
• Strong spoken and written English skills
• Excellent communication skills
• High level administrative writing skills
• Proficiency with Microsoft Excel, Word and PowerPoint, or similar software
• Professional and organized
• Experienced in supply management and inventory control
• Fluency in Hausa language
• Internet research abilities
• Strong problem solving skills
• Ability to work independently
• Well-organized, with ability to track multiple activities and deadlines
• Experience in providing administrative support to work teams
• Ability to work successfully in a cross-cultural, team-based environment

Application Closing Date
10th September 2019.

Method of Application
Interested and qualified candidates should send their Cover Letters and CV only as one PDF document to: [email protected]

Note
To apply for this position, please follow the instructions exactly as described below. Any submissions that do not follow the instructions exactly will be discarded without review:

Your cover letter should include the following:

• Address the education/experience requirement specified for the position with specific examples where necessary.
• Language skills.(Please note that language skills will be tested during interviews for shortlisted candidates.)
• Include the specific date when you would be able to begin work.
• CV and cover letter PDF file name must be your first and last name in CAPS (e.g.: USMAN SEGUN).
• The subject line of your email should be the job title along with the job location. E.g. “Finance and Administrative Assistant - Cross-River”
• Do not include any additional certificates or documentation. Any applications that include certificates or other documents will be deleted immediately.