Shipping Coordinator at Alfred & Victoria Associates

Alfred & Victoria Associates is one of Nigeria’s leading ICT solution based company. Our company offers a wide range of services which are in high demand of today’s emerging market. AVA has three major arms which have been streamlined to meet our customer's needs.

We are recruiting to fill the position below:

Job Title: Shipping Coordinator

Location: Port Harcourt
Department: Shipping/ Logistics

Job Summary & Purpose

• To Supervise and administer Shipping/ Logistics functions, including supervision of subordinates and administration of daily operations of the work unit to ensure timely clearance/ delivery of equipment and or materials.

Organizational Relationships:

• Reports to whom: Deputy Manager Shipping/Logistics
• Direct reports from: Shipping/ Logistics Officers
• Internal relationships: All Staff

External relationships:

• Vendors/Contractors.
• OEM Representatives.
• Customs.
• Shipping Companies/ Terminal Operators.

Responsibilities

• Liaising with end-users, suppliers, contractors/ clearing agents to ensure just-in-time clearance/ delivery of items to warehouse/ end users.
• Checking/ reviewing of all preform invoices to ensure that there is compliance on statutory requirements like inclusion of Freight charges, unit of measure, harmonized system code (H.S. Code) etc.
• Reviewing all shipping documents for correctness and correcting same where otherwise to enhance smooth clearing operation.
• Liaising with Lagos Head Office for form M and PAAR processing.
• Computation of import duties and advising Management on budgeted shipment landing costs for planning purpose.
• Tracking/ monitoring of shipped goods in transit for planning purpose.
• Liaising with Shipping companies, Terminal Operators, NPA, NIMASA etc on shipment related issues.
• Reconciling Shipments/ deliveries with vendors, end-users/ project team, warehouse etc.
• Negotiate with vendors/ clearing agents for the best price and recommending the best for the job.
• Ensure that I do my job observing the Group’s HSE policies and procedures and that safe work methods are applied.
• Perform any other duties that may be assigned, from time to time by you supervisor/line manager.

Academic Qualification

• WEAC, HND, PGD, MBA/ Masters
• Member, Chartered Institute of Shipping of Nigeria.
• Over 20 years hands- on-experience in Supply Chain Management role and have occupied senior management positions in the past.

Key Skills and competencies:

• Analytical skill.
• Strong attention to details.
• Good negotiation skills.
• Preciseness.
• Good communication skill.
• Must be proactive.
• Team player.
• Ability to meet up with deadlines.
• Knowledge of supply and chain management.
• Knowledge of market value and prices.
• Knowledge of world shipping practices and Customs tariff.

Key Performance Metrics:
Process Compliance/Accuracy:

• Accurate review of shipping documents provided by Shippers.
• Checks for appropriateness of H.S.Codes, Tariff etc.
• Ensures timely issuance of form M, PAAR etc
• Ensures precise evaluation and analysis of vendor quotes and bids (minimum of 3 quotes).

Quality & Customer satisfaction:

• Ensure safe, timely clearance of materials with quality standards by organizational policy.
• Ensure minimal to Zero re-work level of all shipping documents.
• Delivery: Ensure strict compliance with just-in-time delivery.

Negotiation/Cost Savings:

• Exercise of adequate negotiation skills.
• Further achievement of substantial discount savings on requests processed.
• Documentation/Record keeping:
• Effective monitoring and accuracy of records.
• Ensure reports are generated and submitted timely.

Application Closing Date
(3pm) Monday, 2nd September, 2019.

How to Apply
Interested and qualified candidates should send tailored CV to: [email protected]

Note: Any application received after the closing date and time will be automatically rejected.