Procurement Officer/Buyer at Alfred & Victoria Associates

Alfred & Victoria Associates is one of Nigeria’s leading ICT solution based company. Our company offers a wide range of services which are in high demand of today’s emerging market. AVA has three major arms which have been streamlined to meet our customer's needs.

We are recruiting to fill the position below:

Job Title: Procurement Officer/Buyer

Location: Port Harcourt, Rivers
Department: Procurement

Job Summary & Purpose

• Administering procurement functions, such as sourcing and buying to ensure timely and cost effective acquisition of equipment’s or materials.
• Report to whom: Deputy Manager Procurement
• Internal Relationship: All Staffs
• External Relationship: Vendors/Contractors
• OEM Representatives

Responsibilities

• To source for all equipment and materials required by the company.
• To buy all materials required by the company in her daily operations.
• To carry out his function within the limit of the company’s procedure and guidelines of procurement.
• Identify potential sources of equipment and materials required by the company.
• Sends out request for quotations (RFQs).
• Generate vendor selection list.
• Negotiate with vendors for the best price over purchases.
• Chart bids and analyses same.
• Prepares EXCOs and LPOs for approved requisitions.
• Ensure strictly adherence to HSE policies and procedures and that safe work methods applied.
• Perform any other duty that may be assigned by your supervisor/line manager.

Key Performance Metrics
Accuracy of MRF specifications:

• Appropriateness of vendor selection list.
• Timely issuance of Request for Quote.
• Precise evaluation and analysis of vendor quotes and bids (minimum of 3 quotes).
• Generation of Purchase Order, maximum of 24hours upon receipt of fully approved MRF of EXCO.
• Ensure Purchase Order accuracy - right quantity and right product.
• Closure of MRF to LPO maximum 10days.Process Compliance/Accuracy.

Quality & Customer satisfaction:

• Ensure supply of materials with quality standards
• Minimal to Zero percentage of material/service rejection
• Minimal to Zero disapproval rate by End-user.
• Minimal to Zero re-work level of MRF’s.

Delivery:

• On-time delivery 24hrs (especially important for strategic supply and 48hrs for other supplies.
• Minimal to Zero default in agreed-upon timeframe for deliveries.

Negotiation/Cost Savings:

• Exercise of adequate negotiation skills.
• Achievement of substantial discount savings on Requests.
• Consistent reduction on unit costs of direct purchases.

Documentation/Record keeping:

• Effective monitoring and accuracy of records.

Requirements

• Academic Qualification: Minimum of HND / BSc.
• Professional Qualification: Possession/In pursuit of a professional certification in Purchasing and Supply (Chartered Institute of Purchasing & Supply - CIPS) United Kingdom or Nigerian Chapter.
• Experience: Minimum of 3 years Post Graduation and 1 year in Supply Chain.

Key Skills and Competencies:

• Analytical skill.
• Strong attention to details.
• Good negotiation skills.
• Preciseness.
• Good communication skill.
• Must be proactive.
• Team work.
• Ability to meet up with deadlines.
• Knowledge of supply and chain management.
• Knowledge of market value and prices.
• Knowledge of vendors and suppliers.

Application Closing Date
3pm; 2nd September, 2019.

Method of Application
Interested and qualified candidates should send their tailored CV to: [email protected] using the "Job Title" as subject of the email.

Note: Any application received after the above time will be automatically rejected.