Logistics Archivist at Action Against Hunger | ACF-International

Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

We are recruiting to fill the position below:

Job Title: Logistics Archivist

Location: Abuja, FCT
Job Type: Full Time
Starting date: As Soon As Possible
Direct Line Manager: Procurement Manager

Objective 1

• Improve and ensure the performance of the Procurement archiving

Tasks and Responsibilities:

• Provide an up to date archives documentation of PD’s files
• Reorganize and classify in order all PD’s folders
• Control each PD to fulfill them with missing documents by using checklist for completion
• Ensure original documents existing in logistic folders (except for invoices)
• Sort out documents to take out un useful double or triple copy
• Check all documents to ensure that the filling is correctly done and set up corrections or add missing data
• Monitoring closely all new PD’s archiving and field files.

Objective 2

• Implement or improve archiving for all other logistic issues

Tasks and Responsibilities:

• Implement kit log tools
• Control all existing for improvement and completion
• Create new folders needed to achieve all archiving. Identify gap or lack.
• Set up standard frequencies and methodology for the reception of documents
• Ensure regular updates, Photocopy and Scanning of document

Objective 3

• Create soft archiving folders

Tasks and Responsibilities:

• Request support from IT officer for the settings of this tool
• Follow up correctly guidelines from the kitlog
• Ensure that field files forwarded to him are validated (cross-check of checklist) before any archiving (hard and soft copy)
• Make a back up

Objective 4

• Reporting

Tasks and Responsibilities:

• Set-up Weekly sitrep
• Provide Workplan activities and report

Internal Relationship:

• Line managed by Logistics Coordinator
• Direct collaboration with ITC officer, Logistics Assistants, Procurement Officer  and Capital Logistician

Qualifications

• Bachelor's degree/HND in Information Technology, Logistics, supply chain management, or related field.
• At least 1 year of professional experience in a similar role

Skills & Experience
Essential:

• Well-organized, able to multitask, and rigorous
• Computer skills (Word, Excel, Microsoft Office)

Preferred:

• Previous experience with AAH or other NGO’s preferred

Salary
NGN109,897 per month

Application Closing Date
12th August, 2019.

How to Apply
Interested and qualified candidates should:
Click here to apply online