Deputy Finance Coordinator at Solidarites International (SI)

Solidarites International (SI) is a humanitarian aid organization committed to provide aid in the event of conflict and natural disasters to endangered populations by meeting their vital needs through safe drinking water, food and shelter provision.

In 2015, SI restated its willingness to engage the humanitarian issues faced by the populations in the Chad Lake basin and Sahel area, through 2 main regional response pillars: (i) Addressing the emergency and early recovery needs induced by the conflict and populations dynamics of the region, (ii) Contributing to the mitigation of vulnerabilities related to on-going environmental changes. These strategic orientations integrate SI 2020 global strategic priorities, by trying "to ensure emergency interventions support population in conflict zones, [including towards] water-borne diseases and livelihood-related shocks aftermath" and by "responding to emergency needs resulting from displacement and population movements".

We are recruiting to fill the position below:

Job Title: Deputy Finance Coordinator

Location: Maiduguri
Beginning of contract: 5/8/2019
Contract duration: 3 months (with possibility of extension)
Probation period: 1 months
Delocalized status and related benefits: Applicable

Mission

• The Deputy Finance Coordinator supports the Finance Coordinator in processing accounting and financial transactions, as well as in all tasks requested.
• He/she is responsible for implementing and monitoring, in close collaboration with the Finance Coordinator, the financial procedures on the different bases.
• The Deputy Finance Coordinator manages the finance team at Coordination level and supervises the Financial / Administrative teams in the bases with the support and under the supervision of the Finance Coordinator.
• He/she manages the cash processes (cash transfer, donor payment…) at mission level under the supervision of the finance coordinator.
• He/she takes on parts of the functions of the finance coordinator in case of absence.

Main Tasks
Financial and budgetary management:

• Monitor enforcement of finance process implementation at mission level and propose improvement to be validated by the Finance Coordinator
• Lead the monthly budget follow up process for validation of the Finance Coordinator:
  • Ensure the cycle is implemented on the mission as per Solidarites International standard
  • Prepare monthly forecast of costs managed by Coordination and Coordination costs
  • Consolidate and analyze budget follow up and allocation board at mission level based on base inputs
• Support the Finance Coordinator in the preparation of institutional donor and authorities’ financial documents:
  • Draft proposal based on base inputs as per donor or authorities’ requirement
  • Prepare financial reporting as per donor or authorities requirement

Accountancy management of the mission:

• Monitor enforcement of accountancy process implementation at mission level and propose improvement to be validated by the Finance Coordinator
• Overview and provide technical assistance to the team on daily operation
• Follow up SAGA parameters updates and ensure the implementation of the software at mission level
• Validate the monthly accountancy of the mission, report and follow the validation of the pack with HQ:
  • Final cross check of the accountancy pack
  • Liaison with the HQ and focal point for feedback on HQ cross check
• Oversee the yearly accounting closure preparation for validation of the Finance Coordinator:
  • Final cross check of the accountancy of the past year
  • Review the annexes and documentation necessary as per Solidarites International standard
• Oversee the accountancy archiving at mission level:
  • Ensure that all vouchers are cross checked and in line with Solidarites International standard
  • Ensure that archives are sent to coordination and HQ as per Solidarites International standard
• Oversee the preparation of audit at mission level for validation of the Finance Coordinator:
  • Ensure that all transactions documents are prepared and in line with Solidarites International standard
  • Prepare any additional requirement from the finance department in links with audit

Cash Management:

• Monitor enforcement of cash supply system and cash security at mission level and propose improvement to be validated by the Finance Coordinator
• Validate the cash flow request of the mission, report and follow transfers with HQ:
  • Final cross check of monthly cash flow forecast for the mission
  • Liaison with the HQ and focal point for internal transfer tracking
• Overview and provide technical assistance to the team on cash supply to the base
• Overview and provide technical assistance to the team on bank relationship

Administrative follow up:

• Ensure completion of paper and digital filing, supervise the back up of finance files
• Respect of the administrative calendar
• Supervise the yearly mailing of finance files to HQ

Legal follow up:

• Follow the evolution of finance related national laws and policies
• Supervise reconciliation between HR information and tax payment

Team management:

• Supervision and training of the base administrators
• Do regular field visits on the different bases
• Ensure minimum staffing levels for the administrative service during periods of absence
• Support the Finance Coordinator in the definition of the needs and in the recruitment of the coordination finance team
• Train, support and evaluate the Finance team in Cooridnation
• Provide technical support to the finance teams at base level, conduct regular field visits and support the Finance Coordinator in the preparation of general finance meeting.

Reporting/Communication:

• Report on a weekly basis to the Finance coordinator, compile internal reporting at mission level for the finance department and participate in the monthly meeting and reporting of the mission
• Establish and maintain relationships with the administrative stakeholders at national level (NGO & INGO, administrative local authorities…)
• On request, participate in meetings (donor, authorities, NGO forum…) and workshops relating to his/her field of activity and write up minutes to the Finance coordinator

Personal abilities

• Dynamic, organized, methodical, team player, with sound communication skills
• Languages : fluent in English (additional languages a plus)
• Personal qualities: reliable, honest, very good organization, resistance to stress, capacity to delegate and to manage, initiative and autonomy, capacity of prioritisation of tasks, work under tight deadlines

Technical competences:

• Professional experience: at least 3 year of experience in similar position in Finance especially with INGOs
• Bachelor Degree in Administration, Management, Accounting or any related fields
• IT skills : Microsoft software practice, sound Excel skills

Salary and conditions
In accordance with SI’s Terms of Employment; for national staff in Nigeria

Application Closing Date
19th July, 2019.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Application Instructions:

• When the above link opens, select "Deputy Finance Coordinator", fill the form and attach your CV.

Note

• The CV attached must be named with your name and surname.
• As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the final date.