Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood.
We are recruiting to fill the position below:
Job Title: Finance & Grants Officer - GIZ
Location: Mubi, Aadamawa
Role Purpose
The purpose of this role is to provide timely, accurate financial information and ensure that Grants expenditures are in line with specific FAD/donor requirements.
The role’s support is to the GIZ Projects - (GIZ Education & GIZ Resilience)
Dimensions of Role
Communicates within Plan International Nigeria and with partners and related government institutions. The post holder will contribute towards grant and financial management of the office and programmes, interfacing with both operational and programme team members.
The post holder will also contribute towards the organisational development of Plan International’s implementing partners:
Budgets - Monitor the budget of all GIZ Projects.
Reporting -Support financial reporting on the GIZ Projects.
Area of Responsibility - All the GIZ Projects.
Key Roles/Responsibilities
Grants Administration:
Assist with the grants set-up in SAP.
Support the full cycle of grants management activities beginning from pre-award assessments, monitoring/compliance visits and close-out procedures.
Support the Finance & Grants Manager - Humanitarian and project managers to prepare the annual grants budgets for all GIZ projects.
Support the KP06 budget preparation and periodic upload in SAP.
Capacity Building and Support:
Provide technical assistance in terms of accounting (use of SAP), financial management, financial policy formulation, and systems of internal control to all partners/grantees to ensure compliance in terms with donor rules and regulations.
Support the assessments of partner/grantee organizations as directed by the Finance & Grants Coordinator and the Finance & Grants Manager-Humanitarian.
Review partner budgets and provide assistance and guidance where necessary including the monitoring and interpretation of project budgets versus actual expenditures.
Support, train staff and partners on donor policies, rules and regulations.
Facilitate timely partner advance request and liquidation in SAP.
Review Partners/grantee liquidation and recommend for approval.
Conduct and document regular partner visits to ensure compliance with grant agreement.
Ensure receipt of timely and accurate accounting and financial reports from partners.
Monitor the partner burn rate and offer timely advice to the partner and programs team for prompt action and decision-making.
Monitor and track grants related performance measurement indicators and liaise with Finance & Grants Coordinator to implement strategies to improve performance.
Explain donor requirements and organizational financial policy & procedures to staff and ensure compliance.
Prepare and review on a monthly basis, donor-specific bank reconciliation statements and receipts/deposits reconciliations.
Support the preparation of financial reports based on donor requirements.
Ensure proper filing (electronic and hard copy) of grants financial reports.
Periodically update the financial reporting matrix.
Ensure that partners use the standard reporting templates and formats for their reports.