Administrative Assistant at Coal City University

Coal City University is located in Enugu State, Nigeria. Our University has the passion and sincere commitment to our vision, mission and philosophy, which have cumulatively transformed into a reputation for the highest academic standard and quality in tertiary education in its few years of existence. Our tradition of excellence ensures achieving a focused and responsive faculty, staff and student community characterised by an atmosphere of mutual respect and commitment.

Applications are invited from suitably qualified candidates for the non-academic position below:

Job Title: Administrative Assistant

Location: Enugu
Department: Administrative Department

Job Purpose

• This job is responsible for providing clerical, administrative, and project support to the Colleges, Registry, Services and Admissions activities.
• He/she maintains a current knowledge of appropriate College and academic policies, processes and procedures in an effort to assure efficiency and integrity of the office.

Main Duties and Responsibilities

• Understands and adheres to the Values, Mission and Vision of the Department. Prepares, issues and replaces laboratory equipment.
• Provides administrative support for the Head of Department.
• Provides support for associated activities, to include managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate.
• Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of issues.
• Utilises knowledge and understanding of underlying operational issues to assist in administrative problem solving.
• Organizes and facilitates meetings, conferences, and special events as requested; schedules and coordinates dates and times, venues, attendance, agendas, and facilities; takes minutes, and provides administrative support and follow - up on matters arising from meetings.
• Organizes and facilitates meetings, conferences, and special events as requested; schedules and coordinates dates and times, venues, attendance, agendas, and facilities; takes minutes, and provides administrative support and follow - up on matters arising from meetings.
• Creates, composes, and edits technical and/or administrative correspondence and documentation; prepares a variety of technical, statistical, financial and narrative reports, letters, memos, and other written correspondence and materials.
• Enhances professional growth and development through participation in educational programs, current literature, in - service meetings, and workshops.
• The post holder may be required to undertake such other duties commensurate with the nature and level of the post as directed by the Head of Department.

Person Specification
Qualifications

• Candidate must possess five (5) O’Level Credits including English Language and Mathematics
• A B.Sc./HND from any reputable institution in relevant areas
• Continued Professional development
• NYSC discharge certificate/certificate of exemption is mandatory

Experience/Knowledge:

• Candidate must hold at least three (3) years of post-qualification admin or assistant work experience
• Ability to maintain or supervise the input of information in institutional databases included but not limited to budgets, prospective students lists, and communications documents etc.
• Knowledge of office management systems and procedures.
• Working knowledge and experience using Microsoft Office Software, Specifically proficient in the use of Outlook, Word, Excel and PowerPoint.

Skills:

• Be of proven managerial skill, able to utilise available human and material resources efficiently and effectively, to achieve set University goals and objectives.
• Must be assertive, friendly, cooperative, flexible, tactful, dependable and logical – work in a collaborative manner with multiple offices.
• Ability to communicate effectively, both orally and in writing.
• Ability to analyse and solve problems
• Timely in the completion of tasks
• Ability to provide technical guidance and training to end-users.
• Maintains the highest level of confidentiality and professionalism at all times.
• Excellent motivational and team-building skills.
• Demonstrate problem solving and abstract thinking skills
• Ability to produce high quality work while working independently.
• Ability to meet required attendance and submission deadlines.

 Attributes:

• Possess good leadership qualities, such as decisiveness, openness, fairness, leading by examples, working as team leader and encouraging participation in decision-making.
• A person of good health, pleasant disposition, charitable manners, unassailable integrity and strong moral character.
• The candidate must be firm and fair in decision-making and MUST FOLLOW DUE PROCESS in taking decisions.
• A person of good conduct, possessing sense of discipline, dedication, drive, resourcefulness and ability to command respect and loyalty of the members of staff and the students of the College.
• A creative and innovative approach to problem solving.
• He/she should articulate and ensure the enforcement of the University’s laws and regulations.
• An engaging and convincing speaker capable of enthusing listeners
• He/she must be a leader who by his pedigree is likely to command the respect and loyalty of both staff and students of the University.

Application Closing Date
28th September, 2018.

How to Apply
Interested and qualified candidates should send their CV's and Cover Letter in PDF format to: [email protected]

Note

• CV and Cover Letter should take into account the duties and responsibilities, person specification, skills and attributes of the position being applied for.
• The subject of the email should be the role you are applying for. For EXAMPLE: (Job Position - Department)
• Only qualified candidates who meet the criteria above will be shortlisted.
• Candidates who fail to follow the application instructions will be disqualified.