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Administrative Assistant at Rossland Screening Solutions

Posted on Mon 03rd Sep, 2018 - hotnigerianjobs.com --- (0 comments)


Rossland Screening Solutions - Our client, is currently seeking applications from suitably qualified candidates to fill the position below:

Job Title: Administrative Assistant

Location:
Abuja

Job Description
  • Candidates are advised to carefully read the below requirements before applying.
Overall Role
  • The main duty of Administrative Assistant is to ensure the smooth and efficient running of an office, by undertaking a range of logistic, administrative, organizational and IT-related activities.
  • The Administrative Assistant works with the administration team and shall utilize office service personnel (guards, cleaners, housekeepers) in completion of duties.
  • The Administrative Assistant reports to the Administrator.
  • The Administrative Assistant is evaluated by the Administrator
Main Duties and Responsibilities
Logistic Management:

Procurement:
  • Create and regularly update a network of local suppliers of goods and services for logistic demands.
  • Update quotation catalogue from major suppliers regularly and at least every six months.
  • Ensure general office consumables (stationary, maintenance and reception) are attained.
  • Process mission need requests (except for payment) in accordance with mission procurement procedures.
  • Be the only contact between the demander and supplier and ensure purchase is carried out under open, transparent competition, and free from conflict of interest.
  • Communicate with concerned people for delivery, quality check and other clearance steps (liquidation, handover…).
  • Collect and file all relevant documents in accordance with auditing demands in a complete manner.
  • Reports any irregularities to the next-in-line supervisor.
Logistics:
  • Arrange domestic travel and transportation (accommodation, flights…) in accordance with mission travel policy.
  • Arrange logistics for expatriate and family international flights (meetings, arrival or departure) in joint effort with HQ logistic department when necessary.
  • Follow-ups visa or resident cards for expatriate.
Inventory, Equipment and Vehicle Management:
  • Ensure the general office consumables are used in an efficient manner.
  • Ensure the safe storage and proper use of all mission equipment’s.
  • Monitor the flow of mission equipment’s, carries out check-in & -out, handover, donation procedures when required.
  • Follow damage reports, arranges repair or disposal, and organizes routine maintenance.
  • Update newly purchased item to inventory follow-up and procurement file.
  • Update monthly HQ equipment statement.
  • Follow-up routine maintenance for mission vehicles and equipment’s.
  • Handle procedures related to licensing.
  • Monitor the IT conditions in the office and liaisons with consultant or maintenance service workers to resolve any technical problems.
Clerical Duties:
  • Receive, direct and facilitate office visitors.
  • Receive and transfer phone calls, post and distribute faxes, mails.
  • Record and distribute staff weekly meeting agenda and minutes.
  • Manages office petty cash and prepare small cash payments under the instruction of administrator.
Required Skills:
  • Problem-solving oriented.
  • Ethical, responsible, enthusiastic.
  • Strong negotiation skills.
  • Strong organization skills.
  • Ability to lead good interpersonal interactions with different people.
  • Computer literate, particularly with Excel.
Application Closing Date
6th September, 2018.

How to Apply
Interested and qualified candidates should forward their CV's and relevant accomplishments to: [email protected] with this job title as the subject matter.

  

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