HR Admin Assistant at Solidarites International (SI)

Solidarites International For over 35 years, the humanitarian aid organization SOLIDARITÉS INTERNATIONAL has been committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: drinking water, food and shelter.

We are recruiting to fill the position below:

Job Title: HR Admin Assistant

Location: Monguno, Borno
Beginning of contract: 20/8/2018
Contract duration: 3 months - Probation period: 1 month
Delocalization policy: applicable, according to SI conditions

Objectives

• At his/her assigned base level, the administrative assistant supports the administrator in the processing of accounting operations as well as all tasks relating to Human Resources.

List of Main Responsabilities
Administrative management of Personnel:

• Welcome and participate in administrative briefing of new personnel
• Assist the administrator for the administrative management of recruitment and hiring
• Participate in the organization of training
• Ensure archiving and monitoring of individual files and deliver all documents relative to the professional life of Solidarités International employees
• Ensure the confidentiality of all HR datas
• Participate in the monitoring of work contracts on the base
• Collect payment details and integrate them into the Human resources management software (Homère)
• Issue pay slips and supervise payment of salaries after approval by the administrator
• Calculate taxes and duties and create pay records for the relevant organizations
• Keep an organization chart up to date for the base
• Assist the administrative in the organization and conduct of meetings with personnel representatives
• Participate in the application of policies relating to salaries and benefits for Solidarités International
• Monitor changes in the cost of living.

Team Management:

• Train and support team members under his or her supervision
• Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)

Treasury / Accounting / Management:

• Supervise the physical maintenance and safety of cash boxes
• Prepare monthly closing, revision and integrity of accounts for the base
• Issue vouchers, supervise archiving of records
• Participate in audits or any checks issued by partners or head office, at the base level
• Participate in the consolidation of budget follow ups and cash forecasts at the base level
• Monitor due dates for payments of contracts managed by the administrative coordinator
• List liquidity needs in concert with the admin coordinator
• Carry out pay-outs and advances, within established guidelines
• Keep the registry of cash pay-outs and the cashier’s register
• Record budgetary transfers and keep accounting codes
• Verify, before recording, that records conform to regulations and procedures of Solidarités International
• Translate accounting documents if necessary
• Exchange currencies at request of superiors
• Verify cash balances daily and report any discrepancies to superior
• Archive accounting records according to Solidarités procedures after a final verification of receipts etc.
• Guarantee security of the cash and confidentiality of information.

Reporting / Communication:

• Participate in supervision of regulations in effect
• Aid admin Base in relations with administrative authorities.

Personal Abilities

• Languages: English, Haussa, Kanuri.

Personal Qualities:

• Reliable, honest, very good organization, resistance to stress, good interpersonal skills (communication), team player, capacity to delegate and to manage, initiative and autonomy, capacity of prioritsation of task.

Technical Competences:

• Training: B.Sc in Economic, management administration, HR, social science
• Professional experience: 6 months of experience in similar position (NGO/Private or Public sector)
• IT skills: Excel, Word, Outlook.

Salary and Conditions
In accordance with SI’s Terms of Employment; for national staff in Nigeria.

Application Closing Date
4th August, 2018.

How to Apply
Interested and qualified candidates should submit their CV's, Cover Letter and references in one file (in Word or PDF) to: [email protected] The file must be named with name and surname of the candidate.

Note

• The subject of the mail must be HR Admin Assistant Monguno.
• As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the final date.