Emergency PM Assistant at Solidarites International (SI)

Solidarités International (SI) is a French humanitarian organisation operating for over 35 years who is committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs:  water, food and shelter.

SI has started activities in North-eastern Nigeria in August 2016 in the fields of Wash and is now intervening in 4 areas of the state for Wash and Shelter activities.

We are recruiting to fill the position below:

Job Title: Emergency PM Assistant

Location: Maiduguri, Borno
Beginning of contract: 15th May, 2018.
Contract duration: 3 months (with possibility of extension)
Probation period: 1 months

Mission/Objectives

• The Program Manager Assistant is in charge of supporting the program manager towards the good implementation, achievement and reporting of the objectives defined in the proposals, focusing on the emergency activities, support to regular activities, spearhead missions and assessments and support to the other bases.
• He / She supports the proper coordination betwee, the operational teams (water supply, water quality, sanitation, public health, hygiene promotion), in Maiduguri and in the other bases in Borno state, and in cooperation with the program manager.

Responsibilities
Project relevance, quality and design:

• Contribute to establishing operational assessment and evaluations activities;
• Contribute to define SOLIDARITES INTERNATIONAL’s local strategy and contribute to the annual programming by proposing new activities, especially activities targeting vulnerable people and IDPs in Borno State;
• Responsible to propose and guarantee quality approach mechanism are in place for the programs to ensure transparency accountability of SI activities;
• Support the implementation of the activities in compliance with the annual operational strategy and SOLIDARITES INTERNATIONAL’s technical requirements;
• Participate in evaluating the relevance of the activities carried out, as well as the effectiveness of the interventions and their appropriateness with respect to contextual development and the population’s needs;
• Propose to the multisector program manager adjustments to the programs, if necessary;
• Participate in building the teams abilities with respect to techniques or new methodologies;

Implementation and operational monitoring:

• Support the Project Team Leaders in planning their operational activities:
  • Carry out emergency interventions within the different bases of SOLIDARITES INTERNATIONAL in Nigeria when needed (outbreak of cholera, sudden influx of IDPs in one location, delayed activities etc..)
  • Ensure the quality of the interventions while meeting tight deadlines.
  • Participate in any of the assessments or spearhead missions (opening, detachment, partnership support etc..)
  • Support the Multisector Program Manager in ensuring the project management, monitoring and evaluation tools are in each operational department;
  • Propose quality criteria and monitoring indicators for programs;
  • Anticipate any issues linked with carrying out the activities and help to resolve any problems related to the activities;
  • Suggest any adjustments to be made to the activity depending on contextual and indicator developments;

Institutional Knowledge Building - IKB:

• Use the IKB tools proposed by SOLIDARITES INTERNATIONAL ;
• Support the writing of technical annexes and chapters including methodologies/tools etc developed on the field
• Participate in the centralization, validation, and distribution of procedures, guidelines and tools linked to the multisector activities;
• Build up on SOLIDARITES INTERNATIONAL (and stakeholders) intervention methods and techniques;
• To ensure that project files are complete, regularly updated, and saved on the mission external hard drive;
• In collaboration with the Multisector Program Manager, set up technical trainings depending on the operational needs and identified training requirements;
• Lead working groups and thematic meetings with the support of Program Manager;
• Ensure adherence to SI security regulations and reinforce them with his /her team.

Reporting/ Communication / Representation:

• Pass upward to the Multisector Program Manager / Coordination team any information on the security situation or on any event that could impact SOLIDARITES INTERNATIONAL activities and safety of the teams;
• Support the drafting of activities reports and amendments (including any annexes relating to specific activities) for the financial donors, local authorities and for internal purposes (weekly and monthly reports) by compiling all the operational data before sending them to the Multisector Program Manager;
• Ensure that all reports required by the Multisector Program Manager are delivered on time and in the correct format;
• Coordinate all the assessments realised by his team and the others of Maiduguri to give an updated vision of the situation on a timely basis.
• In his / her assignment area, might be appointed to represent SOLIDARITES INTERNATIONAL at meeting or forums concerning the activities;
• In collaboration with the Multisector Program Manager, and administrative department, support the preparation of administrative documents (MoU, handover, etc.) to be jointly signed with government authorities, communities or partner’s especially concerning new areas.

Requirements

• Professional experience: 2 year of experience in team leader position (NGO/Private or Public sector) and/or strong operational background
• Languages: English, Haussa, Kanuri (Shuwa and/or Fulani a strong plus)

Personal qualities:

• Flexible, adaptable, autonomous, Honest, very good organization, multi-tasking, team player.

Technical competences :

• Ability to lead emergency interventions= analyze the context, plan the logistics and implement the action plan in short notice
• Knowledge of at least one HP (PHAST/CHAST/CLTS) methodology.
• Mastery of project cycle management: Ability to report efficiently (oral and written) and to plan and lead a working site
• Proficiency in at least one technical domain = Civil engineering / geology / hydrology/Humanities/Hygiene promotion
• Ability to manage a team, daily workers and to deal with a wide range of stakeholders (contractors, authorities etc..)
• Microsoft Office (advanced Excel and Word skills),  Kobo Collect, ODK.

Salary and conditions
In accordance with SI’s Terms of Employment; for national staff in Nigeria.

Application Closing Date
4th May, 2018.

How to Apply
Interested and qualified candidates should submit their CV's and suitability statement as a single attachment to: [email protected] The file must be named with the name and the surname of the candidate and the subject of the mail must be Field Emergency PM Assistant– Maiduguri.

Note

• No paper application are accepted
• Shortlisting will start as soon as we start receiving applications and deadline might be changed without prior notice.
• Candidates from Maiduguri are encourage to apply