Administrative Officer - TB Grant at the Civil Society for Eradication of Tuberculosis in Nigeria (TB Network)

Civil Society for Eradication of Tuberculosis in Nigeria (TB Network) is one of the leading Civil Society Organization (CSO) in Nigeria implementing programs for eradication of Tuberculosis in Nigeria etc. We offer professionals opportunities for career advancement, good working environment and competitive remuneration.

We seek applications from qualified persons for the position below in the organization for Global Fund grants:

Job Title: Administrative Officer - TB Grant

Location: Abuja
Reports to: Assistant Finance Manager

General Responsibilities

• Provide support to projects and office management for smooth operations on a daily basis.
• Provide administrative and logistic support during trainings and meetings on the TB project
• Maintain and update office Asset Register and manage office Imprest account.
• Process memos for procurement of office items (stationeries, furniture, toiletries, tea items, etc), maintenance of office equipment, prepare memos/letters on general administrative issues.
• Coordinate and provide logistic supports at meetings, workshops and conferences
• Compile staff database
• Carry out daily inspections of project vehicles (cleanliness, accessories, vehicle papers etc.) and submit report to admin manager.
• Reviews vehicle log book daily and ensures all sections are properly completed.
• Monitor daily movement of transport officers and assignments completed and report erring transport officers for disciplinary actions to Program Manager.
• Carry out daily inspections of project office, rest rooms, office premises and tables/ equipment; take action to ensure proper cleaning and report findings to admin manager.
• Ensures proper management and maintenance of assets including office building, vehicles, equipment, a/c, lights, IT equipment/computer networks, furniture/fittings, paintings and other office premises items.
• Liaise with the Project Officers in coordinating meetings, workshops, seminars, travel arrangements and/or events including booking of venues, secretarial support, report/minutes writing etc.
• Ensures project receives value for money for all procurements at all times.
• Inspect all project equipment (a/c, water dispenser) for fault identification and call technicians to repair the faults.
• Ensure proper filling and storage of all administrative, personnel and project documents including project reports, MOUs, grant agreements etc.
• Reviews all vehicle job requests to ensure approved regulations on procurement and related due processes that guide efficient use of resources including fuel and maintenance/repair costs are followed.
• Reminds all project staff to switch off all electrical equipment’s before leaving the office daily.
• Complete and submit following reports to Admin Manager on vehicle fuel, repairs and services, monthly stationery/stock report etc.
• Supervise and coach/mentor support staff - Transport Officers and Office Assistants.
• Conduct orientation sessions for new staff.
• Supervise the general cleanliness of the entire office and ensure good/ conducive operating environment.

Qualifications

• Minimum qualification of a B.Sc, HND in Business Admin, Social Sciences
• At least three years relevant experience in NGOs and service organizations
• Must have excellent customer service skills, excellent organizational skills, proven communication skills, good IT skills and confidence/proficiency in all Microsoft packages.

Application Closing Date
9th March, 2018.

Method of Application
Interested and qualified candidates should send their comprehensive Curriculum Vitae and Cover Letter in ONLY one attachment (MSWord document) explaining suitability for the job; to: [email protected] Please indicate the title of Post applied for in the subject line of the email.

Note

• Only shortlisted applicants will be contacted
• Applicants are advised to provide their functional e-mails/mobile phone numbers on the application letter as well as three professional referees including their functional e-mail addresses and telephone numbers
• Eligible female applicants are encouraged to apply
• TBNetwork Nigeria has a Child Safeguarding policy in place and is an equal opportunity employer (EOE).