Graduate Roving Admin Assistant at the Danish Refugee Council (DRC) - Borno/Yobe

The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than 30 countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.

We are recruiting to fill the position below:

Job Title: Roving Admin Assistant (National Contract Only)

Location: Borno/Yobe

The position

• Roving Admin Assistant will be responsible for all Administrative roles in Borno and Yobe state while reporting to HR Officer.
• The position is based in Maiduguri with frequent (50-75%) travel to BAMA, NGALA, MAFA Damaturu and other locations as needed. 
• Roving Admin Assistant works closely with the HR Assistant in Maiduguri to ensure that Human Resources and Administration is run efficiently and effectively to support the growing Program needs in Borno and Yobe state.

Responsibilities

• Responsible for ensuring the sign in and out procedure is followed, meanwhile, at the end of the month, printing, verifying that staff are coming to work as per the HR Manual guideline – highlighting any concern to HR Officer.
• Responsible for tracking all the lease agreements including for Guest Houses, Offices, warehouses etc; manage and timely renew office and Guest house rental agreements including updating the spreadsheet detailing start date for each lease agreement, end date and alerting HR officer as necessary.
• Ensure proper tracking and appropriate filing systems for office correspondence and personnel files documentation.
• Work closely with the Logistics team to ensure better planning is in place for purchasing office supplies quarterly and track the appropriate usage of the office supplies providing monthly accountability reports to the HR Officer, Maiduguri
• Receiving and managing hotel and Humanitarian HUB bookings including following up that the payment is made in time
• Receiving and booking UNHAS Flight bookings as necessary
• Receiving and booking meeting rooms requests
• Assist with taking minutes of the events/meetings? if required.

Key Requirements
Essentials:

• At least one year work experience in Administration in an NGO/Commercial sector.
• Knowledge of principles and practices of basic office management
• Excellent communications skill.

Desirables:

• Hands-on experience/skills in MS Office applications
• knowledge of operation of standard office equipment.
• knowledge of clerical and administrative procedures and systems such as filing and record keeping.

Conditions

• Availability: Immediately
• Salary and conditions: In accordance with Danish Refugee Council’s Terms of Employment;
• The income will be subject to statutory deductions as per applicable Nigeria laws.
• The employee is responsible for the tax returns.

Application Closing Date
9th March, 2018.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Application Procedure

• CV and Cover Letter indicating and explaining the suitability to the position applied.
• Provide contact details (name, position, email address and tel. no.) of 3 professional non-related references, whereas 1 must be for the latest employer. Please do not attach any written recommendations.
• Applications should be addressed to: “Recruitment Manager”.
• Applications can be sent through the email above Please note: The position title must be written in the subject line of the email otherwise not considered.
• Dropped at DRC office mentioned below:
• Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. CV-only applications will not be considered.
• The position is for Nigerian Nationals Only.