Graduate Administrative/HR Assistant at the International Rescue Committee (IRC)

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to people affected by war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home

We are recruiting to fill the position of:

Job Title: Administrative/HR Assistant

Location: Maiduguri, Borno

Scope of Work

• Assists in leading the human resources management and administration roles in the Maiduguri field office.

Responsabilites
Recruitment, orientation and integration:

• Job advertising.
• Receiving candidates
• Pre-screening and shortlist candidates
• Organize candidates written tests and interviews
• Publish recruitment results
• Prepare hiring documents.
• Preparing and support onboarding/transition process for the new hires staff or transferred staff

Assist the field office ADM/HR Lead in performance management and staff development:

• Receive and file staff performance reviews
• Monitor deadlines and needed reminders
• Compile staff development needs
• Prospect potential training providers.
• Ensures that training completion reports are submitted.
• Established and keep up to date the list of employees who received training paid by IRC

Assure staff filing and administration:

• Assure staff timesheets submission and filing
• Track and monitor staff leaves, sick leaves and absences
• Assure the maintenance and updating of individual files
• Assure that all required administrative formalities are respected (staff contract registration, social security registration, medical insurance registration, etc.)
• Debrief exiting employees and complete end-of-assignment procedures.

Assist in Administration Management:

• Track and monitor IRC office and guesthouse administration and maintenance.
• Manage rental agreements for offices and housing.
• Monitor renewal and termination of contracts and payments with suppliers, service providers, and lessors and assure that all are done on time.
• Assure that all facilities are well functioning, including housekeeping, office supplies, electricity, maintenance and repair, internet and other communications functions in the field office.
• Assure proper use and functionality of office equipment.
• Supervise cleaners and cooks.
• Maintain proper records of all correspondence.
• Track and monitor subscriptions and monthly telephone and Internet communications, and assure that all are paid on time.
• Assist in processing travel documents (visa, ticket, etc.)

Monitoring and Reporting:

• Prepare and submit weekly and monthly reports recruitment
• Prepare and submit monthly report HR
• Prepare and submit monthly staff leave accrual
• Prepare and submit quarterly the updated "severance pay"
• Prepare and submit monthly rental agreements tracking sheet
• Prepare and submit monthly renewal and termination of contracts and payments with suppliers, service providers, lessors tracking sheet.
• Other relevant duties as assigned (of a similar nature or related and in the interest of the organization)

Requirements
Education:

• University degree in a relevant field.
• Human resources or administrative qualifications desirable

Experience:

• 1 year of relevant professional experience in administration / human resources
• Previous experience working with an international NGO in a cross-cultural setting, preferably in the HR sector
• Previous team experience and knowledge of team dynamics desirable

Skills:

• Good inter-personal and conflict resolution skills, able to work under pressure and manage personal stress
• Strong organizational and time management skills, team-player but also able to work independently
• Able to coach and support others
• Excellent verbal and written communication skills
• Compassionate, self-motivated, enthusiastic, energetic
• Able to cope with basic living conditions during field trips

Working Environment:

• The positions are located in Maiduguri the situation in northeast Nigeria continues to be volatile and the security phase is orange or red depending on location. This is a national position.

Benefits

• Competitive Monthly salary,
• 13th Month Salary Inclusive,
• Health Insurance Coverage for Family, Pension, Creche Facilities available for Women with babies under 24 Months.

Application Closing Date
21st February, 2018.

How to Apply
Interested and qualified candidates should send their CV's and cover letter to the "Senior Admin/HR Manager, International Rescue Committee" via: [email protected] Subject of the application should read: "Engineer Supervisor"