Personal Assistant at Deola Sagoe Limited

Deola Sagoe is a fashion visionary with a unique approach to her craft that has endeared her to fans and followers all over the world. Using African fabrics, hand-woven materials, and contemporising almost-lost traditional African techniques, Deola designs present a unique vision and attitude for the modern woman.

We are recruiting to fill the position below:

Job Title: Personal Assistant

Location: Lagos
Report to: the Executive Director

Job Description

• The Personal Assistant will provide administrative and secretarial support to the Executive Director by conducting research, preparing reports, handling special projects & information requests, preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

Key Elements of the Role

• Pro-active plan and manage the Executive Director’s time and appointments to enable the Executive Director focus on delivering strategic objectives and business goals
• Work in line with the Executive Director’s work habits and preferences
• Act as the central contact point for the Executive Director, screening telephone calls, enquiries and requests and handling them where appropriate
• Ensure that decisions and work is appropriately delegated in the absence of the Executive Director
• Review and attend to all forms of correspondence and communicate on behalf of the Executive Director
• Complete administrative and project related work delegated from the Executive Director
• Represent the Executive Director in a professional manner to internal and external clients
• Organize all travel logistics for the Executive Director as required
• Ensure appropriate venue and equipment booking for events including refreshments where appropriate
• Set up and maintain annual calendar of meetings and events across the business
• Ensure the Executive Director is well prepared and has relevant documentation for meetings
• Prepare and distribute agendas, pre-reading papers and rooms for meetings
• Accurately record minutes of various meetings and distribute to relevant parties in a timely manner
• Manage the practical and administrative requirements for organizational events as required

Requirements, Experience & Desired Skills

• A good degree in a relevant field with at least 3 years of proven experience providing executive support in a structured organisation
• Experience in the retail industry or in a fast growing company is an advantage
• Excellent poise, presence, and presentation skills
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board of Directors, Senior Management Team and external partners
• Discretion and trustworthiness: you will often be party of confidential information
• Strong organizational and analytical skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Able to see the big picture and provide useful and strategic advice and input across the company and on the executive team
• Highly professional and ethical with ability to maintain confidentiality
• A strong change agent and communicator
• Excellent people management and development skills
• Possess excellent leadership and business partnering skills to achieve results through organisational resources
• Demonstrated process improvement skills
• Ability to coordinate external partners
• Self-starter with mature analytical skills and ability to work under pressure
• Innovative and forward thinking, with a track record of executing new ideas
• Excellent organisational skills
• Good negotiation and persuasion skills
• A good working knowledge of Microsoft Office tools such as Word, Outlook and Excel

Application Closing Date
14th February, 2018.

How to Apply
Interested and qualified candidates should send their CV's and Cover Letter to: [email protected]