Executive Assistant at Mark Gray Industry Limited

Mark Gray Industries Inc. believes that we must embrace the challenge of changes, do more with less, and be better than the competition. Implementing the required technologies allows us to be flexible and strategize, rather than following the status quo of today’s chemical industry.

We recognize that our key to defining our products lies in the alliances formed with our specialized clients. We will ensure that ours is the “Right Chemical Solution"

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lagos

Job Summary

• Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
• May also train and supervise lower-level clerical staff.

Duties and Responsibilities

• Answering phone inquiries, directing calls, and providing basic company information
• Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, faxing, collating, etc., as needed.
• Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
• Plans/organizes and implements events such as meetings, business luncheons, or client dinners
• Manages executive schedule and acts as liaison for executive team
• Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings
• Handles confidential information; organizes and maintains files
• Prepares information and research for executive needs
• May help plan company events, meetings, and employee team building activities or special projects.
• Trains, manages, and supervises lower-level assistants, clerical staff, and receptionists.

Requirements and Qualifications

• Bachelor's degree in business administration or related field preferred
• Three to five years’ prior experience in mid- to senior-level administration, business, management, or related field
• Professional certification in office management is an added advantage
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must.
• Excellent written and verbal communication skills
• Able to concentrate on multiple problems/tasks at once
• Excellent time management and prioritization skills
• Valid driver’s license and safe driving record preferred.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should send their Applications and CV’s to: [email protected] with the subject “Executive Assistant”.