Senior Finance Assistant at the United Nations High Commissioner for Refugees (UNHCR)

UNHCR was created in 1950, during the aftermath of the Second World War, to help millions of Europeans who had fled or lost their homes. We had three years to complete our work and then disband. Today, over 65 years later, our organization is still hard at work, protecting and assisting refugees around the world.

We are recruiting to fill the position below:

Job Title: Senior Finance Assistant

Vacancy No: 2018/VA/003
Location: Calabar, Cross River
Grade: G5
Contract Type: Temporary Appointment
Duration of Contract: 6 months (with possible renewal)
Supervisor: Administrative/Finance Officer

Job Description

• The Senior Finance Assistant will provide administrative assistance to the Admin/Finance Officer and to ensure that routine services and activities within the administrative/finance domain are implemented.
• The Senior Finance Assistant sits in the sub office and has supervisory functions on the office driver(s).
• The incumbent will always function under direct supervision of a Senior Officer often Administrative Officer or Administrative/Finance Officer, who is required to monitor the performance of the incumbent and provide regular guidance.
• S/he may liaise with local suppliers and/or officials and/or Implementing Partners (IPs) on routine subject matters under the direction of the supervisor.

Responsibilities
The incumbent will have the following responsibilities:

• Processes entitlements, issues of contracts and maintains various personnel records and files;
• Assists in the recruitment of GS staff by evaluating candidate applications and conducting preliminary interviews;
• Assists in surveys on local cost of living, local salaries, housing rental and collecting the information on the above-mentioned; Processing requests for visas, identity cards, driving licences and other personnel-related documents; Prepare travel authorization and assist in the submission of travel claims;
• Attends meetings on day-to-day admin matters; administers the movement of local staff members, their attendance, leave plan, overtime, etc.  Assists in the preparation of inventory records of non-expendable equipment for submission to HQs and takes care of stationary order;
• Maintains financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports;
• Assists in preparing financial vouchers and monthly accounts;
• Selects and enters data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data;
• Assists in preparing admin budget submission for entire year; maintains liaison with officials of local bank to obtain day-to-day information in exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
• Performs other duties as required.

Essential Minimum Qualifications

• Completion of Secondary education or equivalent technical or commercial school with certificate/training in Business Administration, Finance, Office Management, Human Resources or other related field.
• Minimum 5 years of job experience relevant to the function;
• Computer skills (MS office and People Soft applications).
• Fluency in English and working knowledge of another relevant UN language or local language (as applicable in the duty station).

Desirable Qualifications & Competencies:

• Knowledge in UNHCR Admin and financial rules, procedures and processes;
• Knowledge and working experience of MSRP (Peoplesoft);
• Completion of  UNHCR learning programmes or specific training relevant to functions of the position.
• Knowledge of another relevant UN or local languages.

Application Closing Date
31st January, 2018.

Method of Application
Interested and qualified candidates should send their applications following the procedures outlined below:

Internal Candidates
Staff members who wish to be considered for this position should complete and attach a UN Personal History Form(P11) to their written application and send it via email ONLY to: [email protected] quoting in the subject line the vacancy number and title of the position.

External Candidates
External candidates should submit their application/letter of motivation, resume as well as fully completed and signed "UN Personal History Form (P11)" and send via email ONLY to: [email protected] quoting in the subject line the above vacancy notice number and title of the position.

Click Here to Download UN Personal History Form (P11) - MS Word

Note

• There is no need to send other certificates with the application at this stage.
• Incomplete applications will not be reviewed. Please ensure that you use the attached P11 form for your application
• Only short-listed applicants will be contacted. Applications from female candidates are strongly encouraged.