Premiere Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians' victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.
We are recruiting to fill the position below:
Job Title: Finance Officer
Location: Borno
Objective
The Finance officer has to assist the Finance Manager in all the activities related to finance and cash management.
Responsibilities
Treasury & Cash Follow-up:
To manage the petty cash
To do daily physical inventory of the petty cash, and report any discrepancies to superior
To insure availability of cash at base level and forecast any cash issue
To prepare and follow up the pay-outs and advances, within established guidelines
To prepare and validate any checks done at base level
To monitor due dates for payments of contracts
To organise the good process of regular payments
To guarantee security of the cash and confidentiality of information
Finance & Accounting Management:
To check, before recording any entry, that the invoices are compliant with PUI’s regulations and procedures
To record all expenses in the excel books on a daily basis, and to properly fill in the information needed (date, accounting code, project, budget code, etc.)
To participate in the consolidation of budget follow-ups and cash forecasts at base level
To prepare the weekly financial forecast of the base, compile it, and send it to the Admin Manager for validation
To be in charge of the monthly closing, revision and accounts for the base
To issue vouchers, and to properly archive the invoices and Saga vouchers in dedicated files, as per the donors’ rules and regulations.
To collect all invoices exempted from the VAT
To issue a monthly With Holding Tax report
To prepare the bank reconciliation at the end of each month
To check and to be responsible for following up the program payments if applicable
To be responsible of the preparation of the annual closing documents for the base.
To assist in the preparation for the external audit visits (donor and coordination visits)
The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.
Priorities of the department:
To be able to respect the monthly accountancy calendar
To implement successfully mobile payment to reduce cash payment as much as possible
To ensure the accountancy hard copies quality
To implement successfully the withholding tax report and payment
Qualifications
Language skills: Fluent in Haussa and English, Kanuri is appreciated
Education degree: University degree in Finance, Accounting, or another relevant degree
Work experience: Minimum 1 year of experience in a similar position (NGOs/private companies)
Knowledge and skills: Good analytical and writing skills
Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel
Other: Knowledge of humanitarian actors
Good management and pedagogical skills
Assets:
Interests
Strong motivation to help people in need
Accounting and finance
Transversal skills:
Well organized
Ability to take initiative to deal with difficulties encountered in daily work
Ability to adapt or change priorities according to the changing situation within a mission or the organization itself