Administrative Assistant at Secours Islamique France (SIF)

Secours Islamique France (SIF) is a Non-Governmental Organization of international solidarity based in France. Founded in 1991, SIF is a non-profit and non-political organization dedicated to alleviate the suffering of the poorest people. SIF acts wherever humanitarian and social needs require mobilization of emergency relief and/or implementation of development programs.

We are recruiting to fill the position below:

Job Title: Administrative Assistant

Location: Ngala LGA , Borno

Responsibilities

• Daily update of the accountancy according to the project activities and Finance and Administration needs;
• Double check of records, according to SIF procedures;
• Verify that all the receipts/invoices are correctly filled and they are eligible for SIF accountancy (indicating: date, details of the supplier, clearly written the amount with the stamp PAID);
• Ensure the respect of the procedures before all payments (validation form, etc)
• Follow-up of all monthly payments(Salaries, Office and Phone rental, Vehicle rental, etc) at the base level
• Process all  adhhoc Staffs payment in the Base
• Archive all the relevant administrative and accountancy documentation in the proper way indicated by the Administrator and according to SIF procedures;
• Compile field accountancy, Check all invoices and writings.
•  Preparation of Monthly Closing Documents (Cash Inventory) for the Base
• Ensure that original financial voucher documents dispatched from Base office to country office on weekly basis.
• Ensure the full confidentiality regarding financial and human resources information.
•  Assist Ensure Due process are followed in Recruitment Exercise of Temporary staffs
• Transmission of Original HR Data and records to Country Office

Qualifications

• B.Sc or HND in Accountancy, Economics, Business Management, Social Sciences or other related field with in-depth understanding of Administrative issue

Knowledge/ Skills:

• Minimum 2 years of professional work experience in INGO
• Proficiency and experience in Financial Management and reporting .
• Excellent reading and writing skills in English; ability to speak Hausa and/or Kanuri is a plus.
• Good Knowledge of Accounting policy and procedure
• Good Knowledge of Paying Attention to Details
• A Team Player
• Excellent computer skills including navigating email, internet and MS WORD and PowerPoint.

Contract Duration

• Moves: Within Ngala LGA and to Maiduguri
• 3 Months with Possible Extension

Application Closing Date
18th December, 2017.

Method of Application
Interested and qualified candidates should forward their Cover Letter and CV's to: [email protected]