Senior Account Clerk - Cash Management and Bank Relationships at the African Development Bank Group (AfDB)

African Development Bank Group (AfDB) - Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries).

The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. In order to sharply focus the objectives of the Ten Year Strategy (2013 - 2022) and ensure greater developmental impact, five major areas (High 5s), all of which will accelerate our delivery for Africa, have been identified for scaling up, namely; energy, agro-business, industrialization, integration and improving the quality of life for the people of Africa.

We are recruiting to fill the position below:

Job Title: Senior Account Clerk - Cash Management and Bank Relationships

Reference: ADB/17/509
Location: Côte d’Ivoire
Grade: GS6
Position N°: 50000914

The Complex

• The Vice Presidency for Finance (FIVP) oversees the financial management of the Bank Group.
• This encompasses the Bank Group’s treasury activities including borrowings from the capital markets and investment activities; controllership functions including financial reporting and loan administration; strategic resource mobilization and the strengthening of the non-statutory financial resources and instruments; the overall asset/liability management for the Bank Group.

The Hiring Department/Division

• The Treasury department is responsible for raising funds from capital markets, managing and investing the Bank Group’s liquidity and shareholders’ funds, processing and settlement of all financial transactions and managing the institution’s banking relationships.
• Under the supervision of the Manager Treasury Operations Division (FITR.2) and the Treasury Officer head of Cash Management and Banking Relationships (CMBR) section, the Senior Treasury Clerk monitors, identifies and maintains entries in the cash books.

The Position
The objective of the position of  Senior Treasury Clerk are as follows:

• Identify the source of all credits received in the accounts, conduct reconciliation of assigned current accounts and maintain the Bank Group’s cash book for assigned accounts.
• Ensure that surplus funds are invested, balances are maintained at a minimum, monitor correspondent banks operations and process the opening of current and special accounts and identify accounts that are dormant and make recommendations for their closure.

Duties and Responsibilities
Process the opening of current accounts upon the approval of Treasurer:

• Request via swift message, for terms and conditions for the operation of the account from corresponded bank, analyze and rank terms and conditions received based on which bank is selected. Advise FIFC when account is opened;
• Process the closure of accounts upon the approval of the Treasurer. Follow up with correspondent bank until account is closed and advise FIFC. Update master list of Bank Group accounts and list of correspondent banks.
• Identify accounts that are dormant and make recommendations to supervisor on the closure of the accounts.

Manage and reconcile Bank Accounts:

• Review and process daily swift messages received in respect of financial transactions executed on the 220 accounts in multiple currencies maintained by the Bank Group.
• Down load and review settings for the file containing swift bank statements and upon completion of the review, upload the file into SAP for automatic generation of general ledger entries.
• Monitor general ledger entries to ensure the entries posted on daily basis impact tile right accounts. Give special attention to charges and interest debited from the accounts.

Monitor all movements in the Bank Group accounts daily by:

• Verifying the accuracy of each outgoing transaction to ensure accuracy of account number, amount, value date and details of the payment and identify and classify transactions by their types; e.g. maturing investments, loan repayments, encashment of notes, management fees, swap transactions, subscriptions, income on current account, foreign exchange, call/sweep/FB/repo transactions, salaries and admin expenses etc.
• Imputing all transaction details for entries posted from tile Bank statement into SAP, generate accounting entries in SAP to clear loan repayments, returned disbursements and call investments operations on the current accounts.
• Input, manually in SAP statements received from banks that are not on SWIFT.
• Prepare monthly GL balances report and verify the accuracy of the bank statement balances based on this report.

Prepare Swift messages to correspondent banks to:

• Transfer funds from one account to another as the need arises.
• Investigate unidentified or unexecuted transactions and update investigations log.
• Follow up on the opening and closing of accounts as the need arises.

Monitor the Summit Cash flow for the Bank Group portfolios:

• Prepare working tables to FITR.3 Division for funds to be invested or to be re-called for disbursements, debt services, management fees, salaries and other administrative expenses and to FITR.3 FX desk for funds to be sold/purchased and advise FFCO and FITR. 1 and other relevant divisions on unidentified transactions.
• Ensure adequacy of funds to cover expected outflows and ensure  excess funds are invested timely.
• Process cash management transactions in Summit (deal payments) and generate corresponding Swift payment instructions.
• Sort out, classify and file 50 plus bank accounts statements, confirmations and advises received by mail and facsimile from correspondent banks.
• Prepare monthly activity report of all transactions processed in the section.
• Provide information on queries concerning current account and payment transactions to FIFC and other divisions of FITR and the Bank.
• Send Swift copies of credit advices by e-mail to departments and divisions concerned upon receipt of funds in respect of tier portfolios
• Reconcile all payments made with the Bank’s corporate card during missions with FFCO.
• Provide bank details to staff for reimbursement of loans, mission advances or others. Monitor the inflow of these funds to ensure that necessary accounting entries are posted upon receipt.
• Maintain and update the Master list of all accounts held by the Bank Group including details of bank name, address, account number, GL number, and contact person. Ensure that this list is updated whenever accounts are closed or opened.
• Prepare yearly report of opened and closed accounts for use by FTRY management, FIFC and External Auditors.
• Assist FIFC with the identification and reconciliation of unidentified transactions.

Selection Criteria
Including desirable skills, knowledge and experience:

• Have at least a Bachelor degree or equivalent in Finance, Business Administration, Banking or related field
• Have a minimum of four (4) years relevant professional experience. Strong analytical skills and an eye for detail
• Private Sector Experience is an added advantage.
• Demonstrable understanding of a range of banking financial products and procedures.
• High level skills in documentation.
• Practical understanding and application of Financial and Accounting principles
• Client orientation: Ability to ensure that the client is considered to be of primary importance in all transactions and interactions. Strive to understand, and when appropriate, anticipate client needs, and ensure that the client receives the best possible service from the Bank.
• Team work and relationship: Ability to work with others to maximize the effectiveness of the team as a whole, sharing the knowledge and workload. Develops strong working relationships with colleagues and contributes to creation of a positive team environment
• Problem solving: Ability to apply business knowledge to the resolution of problems and identify solutions to the benefit of the client (internal and external) and the organization.
• Good written and verbal communication in English or French and preferably, a working knowledge of the other language.
• Microsoft Office (word, excel, PowerPoint etc.).  Knowledge of SAP/FI or other ERP, Cards management, SWIFT, GTMATCH or other IT reconciliation tool are an added advantage.

Application Closing Date
22nd December, 2017.

How to Apply
Interested and qualified candidates should:
Click here to apply online