Finance Officer at Medecins du Monde

Médecins du Monde or Doctors of the World, is an international humanitarian non-profit organization that provides emergency and long-term medical care to vulnerable populations while advocating for equal access to healthcare worldwide.

We are recruiting to fill the position below:

Job Title: Finance Officer

Location: Maiduguri, Borno
Contract: Full Time
Line Manager: Finance Coordinator
Line Reports: N/A
Length of Contract: 6 months
Possibility for extension: YES
Starting Date: ASAP

Job Tasks
Under the supervision of the Finance Coordinator, the Finance Officer will be responsible for the following main activities in accordance to national and MdM procedures:

• Finance
• Accountancy
• Cash and Bank Management
• Payroll Management
• General Administration

Tasks Description
Finance:

• Implements and explains MDM financial rules as needed, including Donor rules under guidance of the Finance Co.
• Participates to the yearly budget and revised budget construction with the Finance Co and while seeking involvement from the other departments;
• Support the Finance Co and logistics department in the review of MRs, evaluation grids by ensuring the donor and saga code are completed

Accountancy:

• Ensures the respect of accounting rule set as per MdM standards;
• Supervises the Finance Assistant to make sure they enter invoices & payments data regularly into accountancy software (saga) in accordance with MdM standards and to the accountancy and budget framework.
• Supervises the preparation of payment related to the daily operation of the MdM programs, according to MdM procurement procedures (Mission Request, Purchase order, contract, invoices & receipts, quotations, and proformas etc. )
• Checks and complete the filling/stamping of the accountancy documents;
• Ensures the SAGA entries and complete the month-end accountancy closure (printouts, accounting annexes and SAGA books to be sent to the Finance Co
• Prepares the bank statements and reconciliation;
• Supervises the administrative archive on the mission (copies, classify and archive)
• Support during organizational audit

Cash and Bank Management:

• Lead on the Consolidation of the monthly cash request for the Finance Co with input from different departments
• Works closely with the Logistics Department to ensure the respect of the procurement: checks the administration forms and ensures the proper validation circle is respected (quotations, evaluation and validation grid, purchase order, delivery note, etc);
• Responsible for the cash advance and for utilities and supplier’s payments and pro-actively follow up on the same;
• Ensures the payment and justification of any per diem and transport for employees sent out on the field
• Controls the bank balance regularly and advises the Finance Co accordingly
• Requests the bank statements to proceed with month-end accountancy closure
• Liaise regularly with the bank to be in line with any change of process or requirements
• National Human Resource Administration and Recruitment
• Register and arrange for payment of all charges after the approval of the Administrative Coordinator, and on a timely basis to the relevant state authorities (PAYE tax, Pension fund tax, Housing Fund tax, and NSITF tax).
• Prepares the payrolls and payment of salaries and all deductions. Calculates overtime and leave to ensure accurate payments to all MDM staff using time sheets for validation
• Using the attendance sheets, and under validation of the Health Programme Coordinator, calculate and pay the incentives as per the determined time-table.
• Support Finance Co to Follow-up on any change of policy in the Nigerian legislation on an ad-hoc basis, when information on changes in legislation is available.

Administration/Communication:

• Organizes archiving and filing of all HR and administrative documents;
• Communicates the different policies applicable in the office to the rest of staff and ensures they are respected;
• Assists the Finance Co when necessary

Reporting:

• Prepare a summary of weekly activities
• At the request of the Finance Co, participate in the preparation of financial and donors’ reports.
• Participate in a pro-active way to the improvement of the MdM internal meetings (general, admin, security…):

Team Management:

• Is the supervisor of the Finance Assistant.
• Trains and follow-up on the HR Assistant

Profil Required

• Bachelor's Degree in Accounting, Business or comparable Degree.
• Two years Progressive experience in a similar role
• Fluent in English
• Experience with INGO required.
• Experience with Saga will be an asset

Application Closing Date
15th December, 2017.

How to Apply
Interested and qualified candidates should submit a two page Curriculum Vitae, three work-related references and one page Cover Letter, all in One Document (MS Word or PDF) explaining how your skills and experience match the job requirements stated above to: [email protected] Also, write the Job Title and your name in the subject line.

Note

• Only applications by e-mail will be considered
• Only shortlisted candidates will be contacted
• We are unable to accept phone calls.
• We’ll pay attention only to the complete files in English.
• Our process of selection include some written tests and oral interviews.
• If you have not heard from MdM within 2 weeks, you should presume you were not short listed for this position. However, MdM thanks you for your interest and encourages you to apply for other openings where your skills and experience match.
• MdM stands up for the integration of people living with disabilities and fights against discrimination.