Human Resources Assistant at the United Nations Development Programme (UNDP)

United Nations Development Programme (UNDP), helps developing countries attract and use aid effectively. In all our activities, we encourage the protection of human rights, capacity development and the empowerment of women.

We are recruiting to fill the vacant position below:

Job Title: Human Resources Assistant

Job ID: 13090
Location: Abuja
Practice Area - Job Family: Management
Vacancy Type: FTA Local
Contract Duration: 1 Year with possibility for extension
Grade: G5

Background

• Under the guidance and supervision of the DCD-Operations and HR Analyst, the HR Assistant provides HR services ensuring high quality, accuracy and consistency of work.
• The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the Unit.
• The HR Assistant works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities
Summary of Key Functions:

• Implementation of HR strategies
• Implementation of HR services
• Support to staff career management and career development
• Support to UN-related surveys
• Support to knowledge building and knowledge sharing

Ensures implementation of HR strategies focusing on achievement of the following results:

• Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies.
• Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management.

Implements HR services focusing on achievement of the following results:

• Preparation of draft job descriptions, vacancy announcements, compiling matrixes, performing functions of Secretary in interview panels.
• Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts (100/300 SSAs, SCs).
• Tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
• Maintenance of the CO staffing table.
• Collection of background information for submissions to the Local Appointment and Promotion Board (CRP).
• Update of the CO rosters.
• Maintenance of proper filing system for HR records and documents.
• Provision of information for cost-recovery bills in Atlas for HR services provided by UNDP to other Agencies.

Ensures proper staff performance management and career development focusing on achievement of the following results:

• Provision of background information to CRG.
• Provision of background information for drafting Whole Office Learning plan and individual learning plans.

Ensures conduct of UN-related surveys focusing on achievement of the following results:

• Collection of information for comprehensive and interim local salary, participation in the work of LSSC, hardship and place-to-place surveys.

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Participation in the trainings for the operations/projects staff on HR.
• Contribution to knowledge networks and communities of practice.

Impact of Results

• The key results have an impact on the execution of the CO HR services in terms of quality and accuracy of work completed. Accurate data entry and presentation of financial information and client-oriented approach enhances UNDP capability in the HR management.

Requirements, Skills and Experience
Education:

• University degree in Business or Public Administration or any relevant field. Specialized certification in HR will be an added advantage

Experience:

• 5 years of relevant HR and/or administrative experience is required at the national or international level.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.

Language Requirements:

• Fluency in the UN and national language of the duty station.

Functional Competencies
Building Strategic Partnerships

Maintaining information and databases:

• Analyzes general information and selects materials in support of partnership building initiatives

Promoting Organizational Learning and Knowledge Sharing:

• Basic research and analysis
• Researches best practices and poses new, more effective ways of doing things

Job Knowledge/Technical Expertise:

• Fundamental knowledge of processes, methods and procedures
• Understands the main processes and methods of work regarding to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments

Promoting Organizational Change and Development:

• Presentation of information on best practices in organizational change
• Demonstrates ability to identify problems and proposes solutions

Design and Implementation of Management Systems:

• Data gathering and implementation of management systems
• Uses information/databases/other management systems

Client Orientation:

• Maintains effective client relationships
• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines

Promoting Accountability and Results-Based Management:

• Gathering and disseminating information
• Gathers and disseminates information on best practice in accountability and results-based management systems

Core Competencies

• Demonstrating/safeguarding ethics and integrity
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Application Closing Date
30th November, 2017.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Note

• UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.