Human Resources & Administrative Manager at a Non-Governmental Organization - Springboard for Health Communication

Springboard for Health Communication, is recruinting suitably qualified candidates for a non-governmental organization, to fill the positionn below:

Job Title: Human Resources & Administrative Manager

Ref. code: HRM01
Location: Abuja
Job Type: Full Time
Responsible to: Executive Director
Responsible for: Operations/Logistics Officer

Purpose

• To primarily manage the Human Resource function of the Project within Corporate, statutory, and professional guidelines; as well as provide administrative oversight in for the company

Job Profile

• Support the Executive Director maintaining a high quality human resource management service in accordance with best practice and consistent with the Nigerian employment regulations, and the projects systems and Procedures.
• An aspect of the job is also to provide administrative and logistical management ensuring proper management of operations and administrative functions

Accountabilities
HR Policies and Procedures:

• Support the ED in the development and implementation of the company’s Human Resource Policies and Procedures and various staff management issues as required ensuring compliance to the company’s human resource policy and strategy
• Provide support for continual review and update of HR operating policy and procedure
• Provision of advice that align to current best practice in Human resources through update of job knowledge
• Participate in the development of human resource solution: collecting and analysing information and recommending course of action

Staff Employment:

• Handle staff recruitment and selection processes - requisition, advertisement, interviewing and placement, as well as staff retention and disengagement in line with organisational HR procedure
• Arrange and conduct induction/orientation programmes for all new hires.
• Provide necessary support to Department/unit heads in the implementation of induction programme for newly recruited employees in a timely fashion.
• Ensure proper management of staff information by ensuring effective maintenance of required databases and files
• Maintain Employees records and work with ED on data accuracy and reporting.

Performance Management:

• Take responsibility for the Management of appraisal system systems ensuring that all staff reviews take place in a timely manner and appraisal forms are received and logged appropriately
• Support the ED, technical staff, Department heads and employees to ensure that the company’s strategic goals and performance objectives are met.
• Support with the EDHR Manager in the improvement of managers and employees’ performance by identifying and clarifying performance problems; evaluating potential solutions and implementing selected solutions.

Learning and Development:

• Take responsibility for the development and management of a training calendar in accordance with company requirements, for all staff, and provide support to staff in the identification of relevant training, training institutions etc as required
• Prepare training plan/programmes for all employees after appraisals and conducting of skill audit.
• Facilitate internal learning events and workshops as required e.g. facilitate the development of training materials for in- house training.
• Facilitate best learning interventions in functional area to ensure business impact is maximized

Consultancy Services Functions:

• Give support as may be required to the HR/Consultancy Manager in the provision of an adequate consultancy support services for the company’s programmes in key areas.
• Assist as necessary in the management of consultant contracts (TAs and PSAs), invoices and various issues ensuring appropriate liaison with the Finance unit
• Support the day-to-day administration of the programme consultancy database in order to search for and identify consultants in a timely and efficient manner, ensuring regular update
• Supervise the Operations and Logistics Officer or their designate as may be required in the maintenance of consultants, suppliers and vendors information ensuring accuracy of information.

Operation/Administration:

• Responsible for overseeing all the administrative, logistics, and facilities needs of the organisation
• Ensure provision of administrative and logistical support to the ED programme team by proper management of the logistics and operations team
• Establish retainership agreements with contractors for the maintenance of the office and all other assets ass may be required
• Establish a communications network with key stakeholders within the Abuja and project locations
• Ensure all office records are filled accordingly. This includes ensuring the maintenance of an up to date asset register
• Facilitate development of a list of preferred providers of accommodation and training facilities
• Ensure the smooth running of the state offices by ensuring adequate supply of office equipment and strict compliance with health and safety regulations;
• Ensure operations team provide relevant support in preparing budgets for training events and workshops;
• Support the Finance Officer by providing relevant financial information to inform the production of cash flow forecasts etc.
• Ensure effective coordination of line managed staff and proper delivery of duties; establish good and considerate working relationships within the organisation, demonstrating respect for their own roles and responsibilities.
• Provide directional leadership for the operations and logistics team including Front Desk Officer and Operations and Logistics Assistant
• Ensure the maintenance of a healthy and productive work environment within the organisation
• Take responsibility for their performance reviews as well as personal and professional development.

Extent of Authority:

• Reporting to the Executive Director, responsible for the operations and logistics and providing direct line-management to the Operations and Logistics officer on a day to day basis, this role will require the regular supervision of the HR Assistants and include participation in their annual performance development review.

Special Relationships and Contacts:

• Establish and maintain good working relationships with the program team, unit heads, service providers, international and national consultants.

Requirements, Academic/Professional Qualifications, Training and Experience

• Educated to Master's Degree
• Relevant professional qualification (i.e. CIPD, SHRM) or postgraduate qualification in Human Resources or Business Administration
• Proven experience in a human resources management role
• Good IT skills and confidence/proficiency in all Microsoft packages
• Attention to detail and accuracy
• Pro-active approach to ensure timely recruitment and mobilisation of consultants
• Willingness to be flexible and prepared to contribute to the programme in other duties as required

Essential Skills and Competencies:

• People Management
• Team management capabilities
• Proven negotiation skills
• Adaptability
• Proficient communication skills
• Management Systems
• Organisational skills
• IT skills

Traits/Attitude/Soft Skills:

• Honesty
• Integrity
• Patience
• Trustworthiness
• Consideration for others

Application Closing Date
6th November 2017.

How to Apply
Interested and qualified candidates should send their Applications (containing a CV of no more than 3 sides of A4 (in a standard CV format) including at least two references, as well as a cover letter (max 1 side A4) stating the suitability for the position) to: [email protected] Application emails must indicate the post "Reference Code" in the subject line.

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Note

• Applications with CV's and Cover Letters should carry full names of applicant.
• Applications received after this time will not be considered.
• If you have not received a response by 17th November 2017, please consider that you were not successful at this time.
• This job description reflects the present requirements of the post. As duties and responsibilities change and develop the job description will be reviewed and be subject to amendment in consultation with the post holder.