Personal Assistant at Stresert Services Limited

Stresert Services Limited - Our client, One of the leading international legal practitioners in the Nigerian legal sector is looking to hire candidates for the office of the Managing Partner preferably a Female to balance the team, to fill the vacant position below:

Job Title: Personal Assistant

Job Ref: Law firm - PA
Location: Lagos Island, Lagos

Job Summary

• The duties includes clerical, administrative, research and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with clients.
• In a nut shell, the role provides an efficient and responsive administrative, organizational, and logistical service to the Managing Partner, helping to manage and prioritize time.

Description of Duties

• All administrative tasks required for the post.
• Assist prepare documents, including legal briefs, court papers, spreadsheets and other office-related letters.
• Organize and maintain all legal files kept on-site, also maintain electronic-filing databases.
• Filter emails, highlight urgent correspondence and print attachments.
• Provide the Managing Partner with direct assistance, such as helping with research for cases, gathering necessary documents for trials and ensuring paperwork are submitted to courthouses.
• Schedule client appointments, answering calls, taking notes during legal meetings and maintaining the firm’s legal research references.
• Acts as the first point of contact for the Managing Partner’s Office and guarantees the image of all departments internally and externally.
• Prepares meeting programs as well as organisational aspects and materials.
• Arranges all aspects concerning travel i.e. detailed agendas, schedules, flights, hotel reservations, transfers, visas etc. This also includes visitors from within and outside the Cluster.
• Administers the calendars and meeting schedules together with arranging meeting resources where appropriate.
• Effectively takes minutes of meetings where necessary.
• It is desired that the ideal candidate have some form of international exposure OR have previously worked in a multinational organisation.
• Develops a clear understanding and knowledge of all applicable company policies / procedures, organisation requirements and company operations.
• Assist with ad-hoc project work where clearly defined administrative support is required.
• This person may often close late as the need arises.

Education & Knowledge

• Must be a graduate in Secretarial, paralegal or business related studies.
• A minimum of four (4) years experience
• We desire a candidate with some International exposure (studied abroad or frequent visit).
• Must be proficient with the keyboard and IT applications (this may be tested during the selection process).
• Intermediate level in the use of Word, Excel and PowerPoint Skills (all essential)
• Excellent organizational skills, ability to multi-task and organize others.
• Excellent oral and written communication skills and ability to professionally represent the Partner’s office.
• Ability to work under pressure and be flexible as part of a small team.
• Attention to detail and deadlines; Ability to filter information and assess priorities.
• Ability to prioritize and manage own workload amid conflicting demands and busy work periods; Ability to think ahead and anticipate needs before they arise.

Required Skills:

• The ability to multitask effectively. Strong organizational skills and attention to detail are also essential for this role.
• Computer skills are required.
• Good communication skills are also necessary to instruct staff members and to address clients.
• Familiarity with legal terminology and government regulations will be a huge advantage for this role.

Salary
N200, 000/m

Application Closing Date
22nd October, 2017.

How to Apply
Interested and qualified candidates should send their CV's to: [email protected] using ‘Law firm - PA’ as the subject of mail