Project Coordinator Voice - (Maternity Cover) at Oxfam Nigeria

Oxfam is an international confederation of 17 organizations (affiliates) committed to creating a just world without poverty. In Nigeria Oxfam works in the areas of Economic Justice/Sustainable Livelihoods, Humanitarian Programming to save lives, Advancing Gender Justice and Good Governance, adopting a right based approach.

We are recruiting to fill the position below:

Job Title: Project Coordinator Voice - (Maternity Cover)

Location: Abuja
Internal Job Grade: C2
Contract Type: Five (5) Months Fixed Term
Reporting to: Deputy Country Director - Programs
Staff Reporting to this Post: Program Officer and will matrix manage the Finance Officer
Annual Budget: The Oxfam Country Programme has a budget of over €40 million

Job Purpose

• The Project Coordinator provides strategic leadership and management of the Voice Project, including having overall budget responsibility, and ensuring quality and timely implementation of the project in Nigeria.
• The job holder shall act as expert of VOICE for all aspects of the grant making process including all grant administration policies, systems, and documentation to ensure compliance, incorporate best practices, and ensure excellent controls.
• The role includes overseeing the entire grants contracting process, coordinating tracking and monitoring of grant data and metrics; ensuring grantee compliance and support within the entire grant process.

Key Responsibilities and Accountabilities
Communication and Representation:

• Coordinate the implementation of the Voice programme in the country in liaison with management team in country and Voice Coordination Team in the Hague
• In close coordination with Deputy Country Director represent the Voice programme in the country vis à vis country stakeholders
• Coordinate the communities of stakeholders in the country and liaise with the linking and learning focal point in the country / regional team
• Coordinate and lead on pro-active and innovative outreach to the target groups for the Voice programme and coordinates the dissemination of information about the calls to them
• Launch and assess open country proposal calls and assess proposals with support from Voice global coordination team and others, guaranteeing application of Voice grant making criteria, principles and processes

Grant Management and Partner Support:

• Support organisation of Voice programme events and activities
• Provide technical support as needed to potential grantees in the formulation of grant applications
• Mentor and provide technical assistance to grantees in the implementation of projects on an as needed basis
• Support capacity development and empowerment approaches
• Coordinate and support in-country grants team in carrying out programme and accountability assessments
• Ensure effective post contract grant management including collection and assessment of reports, follow up, communication with and monitoring grantees on the ground; ensure scheduled payments to grantees, and liaise with finance officer to ensure seamless grantee management and communication
• Manage, review and make recommendations to change as needed to ensure that grant processes are in line with Voice needs and promote effective grant making.

Compliance and Reporting:

• Process and monitor information on grant allocation in the administrative system
• Responsible for country level reporting on the Voice programme (grant portfolio reporting, data collection and learning, time writing)
• Develop and prepare operational reports for grant management at national and global level
• Administer Voice policies and procedures in accordance with country and organisational guidelines
• Track Voice grant compliance and bring instances of non-compliance to the attention of the Deputy Country Director and Voice Coordination Team
• Support grants and financial data reconciliation and preparation for reports, audits and other Voice reporting as needed
• Monitor regulations and their effect on grant making.

Education and Competence
Essential:

• First degree or equivalent in International Development, Humanitarian, or Gender Studies, or other relevant qualification.
• Masters degree in International Development, Economics, Project management or closely related field.
• At least 5 years experience of grant funding policies and procedures and applicable country/ national regulations
• Knowledge of and affinity with social inclusion, marginalization, lobby & advocacy
• Strong analytical skills and well-developed ability to think strategically, including the ability to analyse post disaster reconstruction and development trends, specifically gender issues;
• Ability to work within multi-cultural teams and as an individual; a self-starter with proven ability to work creatively, innovatively and effectively and who can work within a framework and with limited direct supervision
• Demonstrated ability to manage workflows and balance competing priorities
• Ability to make administrative/procedural decisions and judgments
• Ability to analyze budgetary line items for compliance with budget guidelines
• Ability to represent Oxfam in a professional and competent manner with external individuals and organisations
• Well-developed conceptual, critical, and analytical thinking with the ability to convey complex information in a straightforward way and influencing this to a wider audience
• Proven experience as a team player and demonstrably cooperative with members of other teams, responding quickly and accurately to queries and issues
• Excellent interpersonal and communication skills (written and verbal English) and the ability to write clear, concise reports including effectiveness in representation and the ability to translate policy into clearly written material for decision-makers.
• Experience using a computerised information management system (Ms Word, Excel etc.)
• Knowledge and / or experience of common Oxfam norms objects, standards and tools
• Commitment to Oxfam’s overall aims and policies and experience of promoting women’s rights and the interests of marginalized people in all aspects of Oxfam’s work.

Key Behavioural Competencies
Influencing:

• Should have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organisation.
• Should be able to spot opportunities to influence effectively and where there are no opportunities will have the ability to create them in a respectful and impactful manner.

Relationship Building:

• Should understand the importance of building relationship, within and outside the organization.
• The role holder will have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organisation.

Enabling:

• Should work to effectively empower and enable others to deliver the organizations goals through creating conditions of success.
• Will passionately invest in others by developing their careers, not only their skills for the job.
• The role holder will provide freedom; demonstrate belief and trust provide appropriate support.
• The role holder will give more freedom and demonstrate belief and trust, underpinned with appropriate support.

Self-Awareness:

• Should be able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others.
• Listening
• Should be a good listener who can see where deeper levels of thoughts and tacit assumptions differ.

Application Closing Date
25th August, 2017.

How to Apply
Interested and qualified candidates should send their Application letter and Curriculum Vitae as one attachment to: [email protected] with the position title as the subject of the email.

Note

• Completed applications should reach the dedicated email on or before the closing date stated above
• Applications not sent in the required format may not be considered.
• Only shortlisted candidates will be invited for assessment and interview.
• Candidates who apply previously need not to reapply; as this is an extension of the previous application deadline.