DRC is the process of scaling up and emergency programme in Nigeria focusing on responding to the huge humanitarian needs and challenges in the North East of Nigeria. Nigeria’s northeast is currently experiencing a significant humanitarian crisis, which has been the result of the ongoing-armed conflict between Boko Haram, the Nigerian military and the Multi-National Task Force in the north-east. An estimated 10 million people are affected by the conflict, this has led to a state of emergency being declared in three north-eastern states and spill-over effects into neighbouring countries. High insecurity in the region has made access for humanitarian actors extremely difficult and further exacerbating the situation.
DRC operations will initially focus on Borno and Adamawa States where DRC focus on meeting the basic needs (protection, WASH, food security and shelter) of urban caseloads and displacement camps, as well as establishing access to affected areas that have opened in recent months.
We are recruiting to fill the vacant position below:
Job Title: Logistic & Procurement Manager
Location: Yola, Adamawa
About the Job
Ensure rapid and effective procurement of relief items - meeting DRC and donor standards
Put in place and maintain clear stock and inventory management procedures and documentation
Ensure transport planning and fleet management
Actively engage with programmes teams to aid in planning and delivery of effective support
Set standards for and manage procurement and logistics staff in coordination with Area Mangers
Management and Supervision:
Your direct line manager is the Head of Support Services.
You will directly manage some Log & Proc staff but most Log and Procurement staff will be managed directly by the Area Managers in the field locations and you will be their technical supervisor as you will provide technical oversight.
You will manage directly or jointly (technical supervision) a total of 20 to 30 staff such as Procurement Officers, Senior Logistics Officers, Logistics Assistants, Warehouse Assistants and Drivers .
Tasks and Responsibilities
Procurement:
Establish and maintain a high quality procurement system, which is accountable, transparent and compliant with DRC’s Procurement Policy and donor requirements
Manage all purchasing processes at field level in accordance with guidelines
Review Order Requests, Purchase Orders and follow up with Head Office for procurement and transport of items to distribution points
Ensure that the tracking and filing system to record and archive all procurements is rigorously maintained
Ensure all technical requirements of supplies/goods requested are met; while also ensuring that supplies are delivered in a reasonable time frame
Ensure systematic process of transporting items from stores/suppliers to field locations, ensuring full control of movement and receipt of items.…
Stock and Asset Management:
Maintain and be responsible for management for all DRC stocks
Maintain the warehouse and project assets and all related systems for the programme, ensuring full control of items at all stages, including stock management and release of items
Produce stock movement reports according the DRC reporting policy and formats
Ensuring all DRC Assets are tagged and listed in the Asset Management database at the time of procurement with an asset file created for them and that a regular monitoring system is in place
Ensure that asset registers include donor requirements to facilitate correct disposal of assets during project liquidation
Fleet Management:
Ensure all DRC vehicles are regularly serviced and maintained
Ensure safe operation of the fleet through daily check of vehicles
Ensure proper recording on fleet management (e.g. log books, fuel consumption etc) according to DRC’s Logistics Reporting policy
Management and Coordination:
Management of assigned team, including drivers, assistants, warehouse staff, compound staff and security guards to ensure all duties carried out
Responsible for capacity building and appraisals of staff
Following HR guidelines in management of staff.
Actively participate in national management and planning meetings
Ensure donor compliance is adhered to
Prepare regular, timely and accurate narrative and logistical reports for DRC, in accordance with Head of office and logistics department
Support programme team with logistical aspects, such as distributions, as needed
Key Requirements
Proven experience for a minimum of 3 years in logistics post within an internationally recognized non-governmental organization or similar entity
Supply Chain Management experience
Result-oriented individual with ability to deliver good quality work in timely fashion
Proficiency in using MS Excel and Word programmes, and common computer and communications applications
Experience of managing logistical support staff
High level of interpersonal and negotiation skills and motivation to work as part of a team
Proficiency in English required
Yola with required professional travels, i.e. regular travels to field sites and abuja from the support hub in Yola to ensure standardisation of systems and support to programmes and Area Managers.
Some regional and international travel to attend to if required and requested for technichal meetings and/or global trainings
Desired:
Experience of working in complex emergencies and conflict situations
An understanding of and commitment to DRC’s mission and values
Capacity to monitor large volume of operations, capacity to take high level responsibilities and to work under pressure
An understanding of and commitment to DRC’s mission and values …
We Offer
Contract: 1 year - unaccompanied position
Salary Level: A13 - According to DRC's salary scale - for more information please consult the vacancy section
Application Closing Date
4th August, 2017.
Method of Application
Interested and qualified candidates should: Click here to apply online
Note
Only qualified applicants meeting the Job Offer's requirements will be shortlisted
Please provide a resume (no more than 4 pages) and a Cover Letter (no more than 1 page)