Warehouse/ Supply Chain Officer at the International Medical Corps (IMC) - 3 Positions

International Medical Corps (IMC) is a global, humanitarian, non-profit organization dedicated to saving lives and relieving suffering through health care training, relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, non-political, non-sectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations.

We are looking for a suitable candidates to fill the position below:

Job Title: Warehouse/ Supply Chain Officer

Locations: Damboa and Maiduguri, Borno
Slot: 3

Job Summary

• The Warehouse and Supply Chain Officer will work within the Logistics department of Operational Support structure, committed to provide reliable and compliant support to program activities in order to achieve efficient service to program beneficiaries.
• The Warehouse Officer will ensure smooth operations of IMC warehouses and directly manage the receipt, dispatch and inventory keeping of all food and goods that entered into the storage facilities.
• Through implementing IMC and donor’s Warehousing procedures the Warehouse Officer will ensures that all food and inventories will be accounted for in accordance to IMC and donor requirements.

Supervisory Responsibility:

• Warehouse Assistants and Daily laborers based in Maiduguri and Damboa field sites in Borno state, North East Nigeria.

Responsibilities

• Daily coordination of IMC – WFP logistical, warehouse activities; timely delivery of food and supplies to respective distribution points/sites with the coordination of food distribution monitors and project department as well as IMC transport pool.
• Has a full understanding of the minimum warehouse policies, reporting templates and formats.
• Maintain the food distribution data and inventory and prepare reports on a daily basis for submission to the commodity Tracking Officer;
• Travel to field sites to deliver and or receive and inspect goods delivered directly to the field;
• Interacts with WFP transporters and staff in the receiving and inspection of goods – receives, delivery notices, packing lists and issues GRNs.
• Receives the food and goods as per the description on the packing list and per letter of Understanding with WFP. Inspects food and goods upon delivery and rejects inadequate, broken, lower quality and other items not meeting the requirements of the order;
• Dispatches food and goods from the warehouse using appropriate IMC warehouse established procedures, Store Release forms, Waybills and update Stock Records accordingly.
• With the Commodity Tracking Officer, prepare report of monthly stocks, end of grant stocks, fiscal year physical counts and other physical counts, as instructed by supervisor.
• Ensure warehouse best practices are undertaken; display of bin cards on each item in the warehouse; stock verifications on (expiry dates), FIFO/FEFO, generate the commodities movement way bills and gate passes etc
• Maintain physical and electronic copies of inventory, as per formats and forms provided in the Warehouse Manual;
• Coordinate with the Transport Manager for transportation and arrangement for food timely dispatches
• Ensure proper warehouse control measures are instituted such as; the commodities movement way bills, gate passes and visitors logbooks, spot checks etc.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to IMC and to not jeopardize its humanitarian mission in Nigeria

Communication and teamwork:

• Ensure good communication with the direct reports, other IMC staff and donor’s representatives
• Facilitate harmonious working relationship with partners, beneficiaries and other stakeholders.
• Report problems encountered in the warehouse or within the team to the Supervisor
• Propose solution to solve any problem faced and report them to the Supervisor
• Participate actively in regular staff and program meetings
• Prepare weekly team’s work schedule and submit to the Emergency Program Coordinator.

Prevention of Sexual Exploitation and Abuse:

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within IMC and amongst beneficiaries served by IMC.
• Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

Qualifications and Experience

• B.Sc or HND in a relevant Business field is desired.
• At least two (2) years of experience in large scale logistics operation and food assistance distribution
• Experience in North East Nigeria is an added advantage.

Required Skills:

• Strong organizational skills and discipline to follow outlined procedures
• Ability to interact effectively with international and national personnel.
• Excellent oral and written English skills.
• High computer skills on MS Office programs.
• A demonstrated ability to multi-task and process information into action as to not delay program activities.
• A clear understanding of procurement ethics and donor compliance is essential.
• Willingness to travel throughout the project areas in Borno state is required.
• Must read and understand and demonstrate willingness and ability to follow guidelines.
• Good knowledge and experience with different data entry management software within a humanitarian organization,
• Good human relations and diplomacy, Analytical capacity, capacity to organize work and team, Capacity to work under stressful situations and Strong organizational and time management skills and capacity to coordinate work across multiple departments and sites.
• Experience living in remote or isolated work stations, or insecure locations.

Application Closing Date
14th July, 2017.

How to Apply
Interested and qualified candidates should send their applications and CV's addressed to the "Human Resource Manager, International Medical Corps" via: [email protected]

Note

• Only Short-listed candidates will be contacted.
• Candidates MUST state the position and location they are applying for as the subject of their email, otherwise applications will not be considered.
• Application letter and curriculum vitae should be in a single Microsoft Word Document.