Consortium Coordinator at Premiere Urgence Internationale (PUI)

Premiere Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.

PUI is implementing humanitarian activities in Nigeria since April 2016, supporting population with food security, nutrition and health project in Maiduguri and Borno State. PUI is recruiting for the below role:

Job Title: Consortium Coordinator

Location: Abuja/Maiduguri
Reports to: Head of Mission
Duration of Mission: 7,5 months
Start date: 01 July 2017

Job Description
As part of our activities in Nigeria, we are looking for a Consortium Coordinator:

• In close cooperation with consortium partners, the Consortium Coordinator ensures that the consortium’s project implementation according to the approved proposal and in accordance with the rules and regulations of the donor.
• The Consortium Coordinator facilitates close and effective coordination and collaboration between consortium partners, ensures high quality documentation of the project activities and ensures that project results are achieved.
• He sets up exchange and sharing frameworks, and ensures constant and efficient communication between the different members of the consortium.
• He represents the consortium to the authorities, humanitarian actors and donors and is in charge of communication around the action.
• Representation: To represent and position the consortium towards external stakeholders ensuring the mission, vision and interests of the consortium and its members are protected
• Coordination: To facilitate coordination and communication among consortium partners and ensure the consortium partnership operates in an effective manner
• Program: To ensure the project is implemented in a timely and professional manner, according to objectives, goals and indicators, in line with donor requirements and based on beneficiary needs.
• Safety and Security: To assist in following safety and security rules on-base and will transmit all safety and security information to his/her supervisor.
• Strategy: To assist in developing new operations as needed.

Specific Objectives and Linked Activities
Ensure consistent representation of the consortium and its activities before FFP or other humanitarian stakeholders:

• Act as a focal point for all external requests regarding the consortium project.
• Protect and promote the vision, mission and interests of consortium partners towards external stakeholders;
• Represent the consortium toward the donor(s) and government authorities and therefore communicate with the donor(s) and government authorities;
• In the event of visits from donors, he/she leads the organization and implementation of the visit.
• Attend government, UN, NGO and donor meetings and present ongoing consortium activities;
• Ensure the visibility of the consortium amongst humanitarian, donor and government actors throughout the project;
• Effectively manage coordination with other actors (UN, NGOs) intervening in a similar sector;
• Ensure the continuum of consortium PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring the consortium in the media;
• Oversee the consortium’s communication activities including media visits, photographer’s mission, videos, etc.;
• Lead the drafting and dissemination of position papers, statements, reports and releases on the consortium’s engagements and humanitarian advocacy

Ensure fluid communication and information sharing between partners:

• Effectively manage partnerships between the different parties of the consortium to ensure smooth collaboration;
• Ensure regular and open/transparent communication between consortium partners;
• Regularly communicate with consortium focal points on project activities;
• Convene and chair regular (e.g. monthly, quarterly) consortium steering committee meetings to discuss program and financial issues, disseminate minutes and follow up on action points;
• Carry out regular catch up with consortium key focal points.
• Support the development and maintenance of a coherent consortium strategy across all partners;
• Promote harmonization of approaches and methodologies across all consortium partners by developing and monitoring use of common tools, as well as creating opportunities for experience sharing and learning;
• Coordinate the development of all technical tools related to the consortium’s project (ToRs for consultants and evaluators, ad hoc reports, capitalization reports…);

Ensure the project is implemented in a timely and coherent manner by all partners:

• Project Planning:
  • Define project implementation modalities and methodologies (including, but not limited to technical specifications, identification and registration of beneficiaries, distribution and sensitization);
  • Ensure harmonization of methodology and tools among consortium partners
  • Organize project kick-off and close-out meetings;
  • Together with the Project Managers of consortium partners, plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives.
• Project Implementation Follow-up:
  • Oversee and monitor the work of consortium, ensuring that technical quality and standards are considered and respected during project implementation;
  • Support the Project Managers of each partner to implement all aspects of the project;
  • Conduct regular follow-up of work plans, identify and address any delays in a timely and effective manner;
  • Monitor output achievement, cash burn rates and ensure a timely completion of the project.
• Project Quality Control:
  • Conduct periodic field visits to validate progress reports, identify problems and issues to address during Consortium Management Team meetings and make recommendations for improvement;
  • Ensure the project progress is effectively monitored through regular data collection, analysis of indicators and activities and documented with proper sources of verification;
  • Advise consortium Project Managers to adapt implementation of the project according to monitoring and evaluation findings;
  • Advise on and assist with project reviews conducted by internal and external monitoring and evaluation team;
  • Coordinate and put in place a program capitalization system in collaboration with each focal point
• Grant Management:
  • Ensure that contractual obligations are met in terms of project deliverables;
  • Ensure the activities are implemented according to the approved donor and partnership agreement;
  • Ensure that donor rules and procedures are understood and respected by all parties, sharing information and conducting training if required on proposed systems and processes for consortium management;
  • Develop a reporting schedule that is agreed by all consortium members;
  • Along with PUI grants officer, ensure external reporting for all the consortium members according to donor and PUI requirements is respected by all according to agreed deadlines;
  • Collect and consolidate narrative reports from consortium members for donor reporting;
  • Prepare documentation for any project modifications, including budget revisions, amendments or extensions. Ensure such changes are made in close consultation with the consortium partners;
  • Together with PUI Finance coordinator, manage and negotiate any budget changes in accordance with donor and PUI criteria.

Ensure safety and security of persons and property:

• He/She ensures data collection relative to the safety on the various consortium areas of operations, and disseminates them to his/her immediate supervisor regularly or on an ad-hoc basis if urgent.
• He/She verifies that the material and human resources employed by all partners are adequate to ensure the optimal safety of teams, materials and beneficiaries.
• He/She alerts his/her immediate supervisor without delay in case of impending danger of teams or beneficiaries.
• In the event of a security incident, (regardless of whether it took place or was avoided), he/she ensures that the information is transmitted to his/her immediate supervisor without delay, and reported upon in accordance with PUI guidelines.

Contribute to the development of new propositions:

• He/She will closely monitors the situation in the areas of operations and identify potential needs for future operations
• Along with his/her supervisor, he/she will help to draft a strategy for the consortium in 2018.
• He/she will support the Deputy Head of Mission - Programs to develop new project propositions in relation with the current activities.
• He/She will contribute to the development of the general mission's strategy for 2018

Team management

• Number of people to manage and their position (expatriate/local staff)
• Direct management: 0
• Under the line management of the Head of Mission

Other Interfaces

• Internal: PUI FFP PM, admin department, MEAL Manager, Grants Officer
• External: FFP representative, ZOA FFP PM, COOPI FFP PM

Required Profile
Required knowledge and skills:

Required Desirable
Training:

• Project Management
• Training in public health / Agriculture /Water, sanitation / other…
• Financial Management
• Logistics

Professional Experience:

• Humanitarian
• International
• Technical
• Min. 1 year
• Min. 2 year
• Food Sec & Livelihood

Knowledge and Skills:

• Excellent coordination and representation skills
• Excellent writing skills
• Project Management skills
• Knowledge of procedures related to institutional donors (OFDA, ECHO, AAP, UN agencies …)
• Understanding of USAID procedures.

Training and Experience
Training:

• Project Management

Experience:

• Humanitarian: Minimum 1 year
• International: Minimum 2 years
• Technical: Food Security & Livelihoods appreciated

Knowledge and aptitudes:

• Excellent coordination and representation skills
• Excellent writing skills
• Project Management skills
• Knowledge of procedures related to institutional donors (OFDA, ECHO, AAP, UN agencies …)

Computer skills:

• Pack Office

Qualities of candidate:

• Ability to work independently while taking initiatives and showing a sense of responsibility
• Ability to withstand pressure
• Sense of diplomacy
• Analytical skills
• Capacity to adapt and showing organizational flexibility
• Organization, rigor and ability to meet deadlines
• Ability to work and manage affairs professionally and with maturity
• Ability to represent all organizations before any authorities or humanitarian stakeholders
• Ability to integrate the local environment into operations, in its political, economic and historical dimensions
• Ability to work with various partners, in a spirit of openness, and with adaptable communications strategies
• Strong listening and negotiation skills
• Good communication skills
• Ability to remain calm and level-headed
• General ability to resist stress and particularly in unstable circumstances

Languages:

• English

Proposed Terms:

• Employed with a Fixed-Term Contract - 7.5 months

Remuneration

• Monthly gross income: from 2 200 up to 2 530 Euros depending on the experience in International Solidarity + 50 Euros per semester seniority with PUI

Cost covered:

• Round-trip transportation to and from home / mission, visas, vaccines…
• Insurance including medical coverage and complementary healthcare, 24/24 assistance and repatriation
• Housing in collective accommodation
• Daily living Expenses (« Per diem »)
• Break Policy: 5 working days at 3 and 9 months + break allowance
• Paid Leaves Policy: 5 weeks of paid leaves per year + return ticket every 6 months

Application Closing Date
31st July, 2017.

How to Apply
Interested and qualified candidates should submit their applications (CV and Cover Letter) to "Romain Gautier, Recruitment & Careers Manager" via: [email protected] with the following subject: "Coordo Consort - Nigeria".

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