PHC Deputy Project Manager at Premiere Urgence Internationale (PUI)

Premiere Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.

PUI is implementing humanitarian activities in Nigeria since April 2016, supporting population with food security, nutrition and health project in Maiduguri and Borno State. PUI is now looking applicants for the below role:

Job Title: PHC Deputy Project Manager

Location: Borno
Under the direct supervision of: PHC Manager
Support and indirect supervision of: PHC Clinic health team

General Objective

• Under the supervision of the PHC Manager, the PHC Deputy Manager shall ensure the overall support and indirect supervision of the PUI Health Project in Bolori II area of Maiduguri Town.
• He/sheassists the PHC Manager in planning, organizing, implementing and monitoring the agreed health and nutrition project activities and planned capacity building.

Responsibilities and Tasks
Implementation and Monitoring of Medical Program’s:

• He/She assists the PHC Manager to plan activities and ensures that activity timelines are met. In the event of serious delays in project implementation, he/she immediately informs his/her supervisor and proposes solutions to remedy the situation.
• He/She works in close collaboration with the PHC Manager on the medical aspects of the project, specifically considering quality of activities, propose technical choices to be made, and reporting system appliance.
• He/She supports the proper functioning of medical programs falling under his/her responsibility, and ensures compliance with goals defined in the project proposal/s. Notably, he/she ensures availability of the performance indicators defined, reports on project implementation progress to PHC Manager signaling possible difficulties encountered in project implementation, and proposes improvements or reorganization on an as needs basis.
• On PHC Clinic level, he/she ensures that proper medical protocols are implemented according to international and national recommendations and guidelines.
• He/She supervises the organization of referral from the PHC clinic to other designated Secondary Health Care facilities.
• He/She ensures availability and assists in follow-up and analysis of epidemiological data, in collaboration with the PHC Manager.
• He/She participates in needs-assessments of health and other programs in relation to medical equipment, medications and medical consumables.
• He/She participates in the implementation of monitoring and/ or evaluations, according to the defined needs of the project/s. Depending on the needs of the projects and/or the data collected, he/she drafts relevant reports of the monitoring and evaluation exercises to the relevant people.
• He/She assists in capacity building, including archiving the documents, tools and training materials in the context of project/s and ensures the availability of the verification sources mentioned in the proposals.
• He/She drafts the internal and external reports to his/her immediate supervisor (PHC Manager) or/and to the Medical Coordinator, if required. He/she contributes to the monthly report of the mission and to the quarterly report of medical activities to be transmitted to the Medical Department.
• He/she proposes advancement into new medical activities to the PHC Manager, or/and Medical Coordinator.

Support & Suppervision of the PHC Clinic Medical Team:

• He/She familiarizes himself/herself with the Internal Rules of Procedure of PUI for the mission, and ensures that they are known and respected by the PHC Clinic management and health team.
• He/She familiarizes with PHC health team job profiles, has them endorsed by the enrolled staff, and participates actively in the hiring process (candidates interviewing, testing, etc.).
• He/She ensures that agreed activities and procedures are regularly and timely performed by PHC health team.
• He/She supports and monitor coordination mechanisms specific to the PHC Health team, and ensures proper supervision of its implementation.
• He/She follows up plans and organizes capacity building and training (organizational and medical support, methodology, organization of training sessions…)

Logistical and Administrative Support for Medical Program:

• He/She monitors and addresses needs for medications, medical consumables and equipment to the PHC Manager, in line with available budgets; considering the time and logistical constraints of the mission, as well as the purchasing rules specific to the programs.
• He/She contributes to the analysis of supplier of bids for purchases with highly technical specifications.
• He/She participates when required in the preparation of calls for tender, as the case may be, in collaboration with the Logistics Coordinator and the procurement officer at Headquarters.
• In coordination with the PHC Manager and PHC Clinic Head, he/she ensures, appropriate storage and use of medications, medical consumables or equipment.
• In coordination with the Logistic department, he/she assists in logistical components of his/her program (delivery, distribution, on-site storage, etc).
• On a monthly basis he/she provides the PHC Manager with information necessary for the development of cash flow estimates specific to his/her program(s).

Other Tasks:

• When required, he/she represents the organization before local actors involved in the implementation of medical program, and contributes to good relations within project partners (consistent with the principles of neutrality and independence of PUI).
• In agreement with the PHC Manager and Medical Coordinator, he/she attends coordination meetings on relevant medical matters when they take place, and participates actively.
• In the event of visits from Donors, he/she participates actively in the preparation and the smooth organization of the visit.
• He/She ensures that members of his/her team and daily paid workers as the case may be, are provided with safety gear adapted to their activities (for example: PEP kits[post-exposure treatment kits], gloves…)
• He/She ensures that project/s, methodologies, or selection criteria do not place beneficiaries, PUI staff or any other persons in harm’s way. He/she alerts the Field Coordinator without delay, in case of impending danger to teams or beneficiaries.
• He/She participates in identifying health-related needs in coordination with the Field Coordinator and the PHC Manager.

Required Skills

• Language skills: Fluent in English (speaking, reading & writing)
• Good command in local languages
• Education degree: Prefreabely MD Graduate or related medical degree
• Computer skills: Microsoft excel, word and internet

Working Experience:

• Significant experience in clinic management,
• Experience in an international NGO is a strong asset

Other Requirements:

• Excellent knowledge of Borno State, willing to travel locally.
• Proven interest and knowledge of rural environments.
• Good management, pedagogical skills and team leadership spirit.
• Knowledge and previous experience in Project Cycle Management.
• Excellent communication and diplomacy skills to manage relationship in potentially tense situations.
• Good skills in reports and contracts redaction.
• Strong motivation to help people in needs.
• Well organized and very rigorous, ability to manage priorities.
• Ability to analyze and suggest improvement.
• Ability to take initiative.
• Neutrality, hard work capacity.
• Ability to manage stress and pressure.
• Honesty.

Application Closing Date
23rd June, 2017.

How to Apply
Interested and qualified candidates should submit their applications with the following Documents below to: [email protected]

Applications should include the following documents:

• Updated CV,
• Letter of motivation,
• Copy of work certificates,
• Copy of relevant certificate
• Reference contacts.

Note

• The position must be clearly indicated on the envelope or e-mail subject.
• Only candidates who meet the selection criteria will be contacted.
• This position is open to Nigerian nationals only.