British High Commission (BHC) Recruitment for Administrative Assistant

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

We are recruiting to fill the position below:

Job Title: Administrative Assistant

Location: Lagos
Grade: A1 (L)
Type of Position: Fixed Term
Working hours per week: 36.5 hours
Job Category: Foreign and Commonwealth Office (Operations and Corporate Services)
Job Subcategory: Estates

Main Purpose of Job

• To undertake daily administrative tasks to ensure the functionality and coordination of the department’s activities
• Assist Technical Works Supervisor and Maintenance foreman to ensure effective service delivery by the Estates Team.
• Assist in Day to day control of Maintenance/Servicing/Project works.
• Assist with liaising with technicians, contractors and others
• Assist in providing comprehensive supervision of all works designated to post.
• Assist in Planning and scheduling own and team's work to meet required time lines and outputs through prioritising activities against a daily programme and liaison with appropriate staff.
• Assist Technical Works Supervisor and Maintenance foreman to ensure effective service delivery by the Estates Team.
• Assist in Carryout activity recording such as Leaves, absent from work, sick etc.
• Assist in Carrying out effective filing of all Pre-planned, Routine etc. Documentation in the appropriate manner.
• Ensuring all documentations are properly filled and kept in order
• Carryout documentation of the day to day work request that comes in/Closed
• Responding to day to day emails that comes in
• Assist in attending to the requisition / liaising with procurement to get materials
• Calculations of overtime for the team
• Order office supplies and research new deals and suppliers
• Contributes to the general development and improvement of service.
• Carries out statutory duties related to the post and to ensure compliance with regulations.
• Ensures a culture of "Safety & Health above all else".
• Work on Property compliance assessment

Essential Qualifications and Experience 

• Proven Significant and relevant experience in working in an office environment (3 years’ experience)
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and scanner etc.
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Demonstrable ability to multi-task and adhere to deadlines
• Well-organized with a customer-oriented approach

Desirable Qualifications and Experience :

• Experience in facility management is of advantage

Required Competencies:

• Seeing the Big Picture, Changing and Improving, Collaborating and Partnering, Managing a Quality Service

Starting Monthly Salary

• N263,239

Application Closing Date
19th June, 2017.

Start Date