Program Assistant at Jhpiego Nigeria - Abuja, Adamawa & Ebonyi

Jhpiego, an Affiliate of Johns Hopkins University is a global leader in improving healthcare services for women and their families. In collaboration with some it’s partners. Save the Children International (SCI), Pediatric Association of Nigeria (PAN), Nigeria Society of Neonatal Medicine (NISONM). Society of Gynecology and Obstetrics of Nigeria (SOGON) and National Association of Nigerian Nurses and Midwives (NANNM), will be implementing a USAID funded global cooperative agreement called the Maternal and Child Survival Program (MCSP). The program’s goal is to contribute significantly to ending preventable maternal and child deaths (EPMCD) in Nigeria. The five year project which started in October 2014 will end in September 2019 and will be implemented in Kogi and Ebonyi States of Nigeria.

Jhpiego hereby invites applications from highly resourceful, experienced and dynamic professionals for the vacant position below:

Job Title: Program Assistant

Locations: Abuja,Adamawa and Ebonyi
Reports To: Director of Programs for Abuja, Project Manager for Adamawa and State Team Leader for Ebonyi
Slot: 3

Summary / Scope of Work

• The Program Assistant (PA) will provide day-to-day support for project and office operations to ensure smooth running of all programmatic functions of the project in the assigned state.
• The Program Assistant will help manage the administrative, financial, logistical and programmatic tasks required for jhplego programs.
• This includes assisting with program administration Including scheduling meetings, preparation or editing of program reports, and power point presentations.

Responsibilities

• The PA will work with Finance department to arrange logistics for all Program activities and draft correspondence to partners, NGOs and other agencies as requested.
• The PA will maintain files and support the dissemination of project information among the project team and schedule and support visitors and meetings
• S/he will assist with drafting, editing and proofreading of technical materials and appropriate reports of program activities and results for technical leads and supervisors as requested.
• S/he will work collaboratively with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently
• Provide administrative support in the design, implementation and monitoring of project activities.
• Order training materials in coordination with the Program team leaders and ensure that training materials and supplies reach training sites in a timely manner.
• Responsible for recording and disseminating program meeting minutes.
• Ensure that required technical and administrative reports are submitted in a timely way.
• Assist with organization of meetings, field visits, and other activities.
• Assist with maintaining the management calendar and keeping it up-to-date.
• Assist with gathering technical updates for program planning, training, components of evaluations and other studies on related programs.
• Assist in preparation of monthly, quarterly and annual work plans.
• Assist with other programmatic and administrative duties as required.

Required Qualifications

• Bachelor's Degree in Business Administration, Public Health or related field, or equivalent job experience.
• 2-3 years’ of experience in programmatic support of international health projects.
• Experience in similar position Is highly required.

Knowledge, Skills and Abilities:

• A broad variety of programmatic, administrative, financial, and computer skills (including WordAccess, Excel, PowerPoint, Outlook, and Access), which may need to be acquired through very quick learning,
• Experience in coordinating USG funded projects and familiarity with international donor policies and administrative procedures.
• Proven track record of working with a project team composed of technical experts, program, and finance staff.
• Fluency in verbal,written and interpersonal communication in English.
• Fluency in any local language in the project State will be an advantage.
• Proficiency in writing and editing letters, reports, and documents.
• Ability to coordinate information and logistics for programs and activities.
• Good team player.
• Ability to interact skillfully and diplomatically with numerous counterparts such as networks of senior level health professionals, donors, universities and other partners.
• Comfortable with a team approach to programming and the ability to manage several major activities simultaneously.
• Ability to work in a complex environment with multiple tasks, short deadlines and Intense pressure to perform.

Special Notice
All staff members of jhpiego, regardless of the level of their responsibilities are expected to:

• Model the mission and values stated above
• Participate in the business development processes
• Contribute to the knowledge sharing and transfer process
• Make responsible decisions that result in time and cost containment and clear accountability
• Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed
• Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives.

Application Closing Date
22nd June, 2017.

How to Apply
Interested candidates should submit an Application letter and a CV as one single word document to: [email protected] The title/subject of your email and application should be the position you have applied for.

Note: Only shortlisted candidates will receive an invitation for an Interview. Please note that any successful candidate will be subject to a pre-employment background investigation.