Finance and Operations Director at Jhpiego Nigeria

Jhpiego, an Affiliate of Johns Hopkins University is a global leader in improving healthcare services for women and their families. In collaboration with some it’s partners. Save the Children International (SCI), Pediatric Association of Nigeria (PAN), Nigeria Society of Neonatal Medicine (NISONM). Society of Gynecology and Obstetrics of Nigeria (SOGON) and National Association of Nigerian Nurses and Midwives (NANNM), will be implementing a USAID funded global cooperative agreement called the Maternal and Child Survival Program (MCSP). The program’s goal is to contribute significantly to ending preventable maternal and child deaths (EPMCD) in Nigeria. The five year project which started in October 2014 will end in September 2019 and will be implemented in Kogi and Ebonyi States of Nigeria.

Jhpiego hereby invites applications from highly resourceful, experienced and dynamic professionals for the vacant position below:

Job Title: Finance and Operations Director

Location: Abuja
Department: Global Programs
Position Reports To: Country Director
Positions Supervised: Senior Finance Manager & Senior Administration Manager

Overview

• The proposed Finance and Operations Director will be overseeing all financial and operational matters within the finance department for Jhpiogo Nigeria, including managing financial systems, developing budget for programs, generating financial reports, tracking expenses, administering subawards, managing finance and operational issues and supporting finance staff from regional offices.
• S/He will be the point person to ensure that the Nigeria office finance systems are well established and meet Jhpiego standards, donor requirements and well as local laws and regulations.
• As a member of the senior management team s/he will contribute to the Country Office’s strategic leadership.
• The Finance and Operations Director will ensure compliance with Jhpiego and Johns Hopkins University operational policies and regulations, as well as compliance with all donor rules and regulations.
• The successful candidate will serve as the primary finance and operations liaison with the Jhpiego Baltimore office and other partners in the Nigeria country program.
• As a member of the senior management team the Finance and Operations Director will contribute to the Country Office’s strategic leadership.
• Additionally, the Finance and Operations Director will develop, implement and strengthen Jhpiego’s in-country financial and operational processes.

Responsibilities

• Oversee overall financial system implementation including controls and standards.
• Review and maintain strong system of internal controls to ensure accurate financial reporting.
• Monitor and adapt in-country financial system to optimize financial transaction processing and required financial reporting.
• Supervise Senior Finance Managers on financial/accounting aspects of their work.
• Review monthly financial reports submitted to Baltimore office.
• In collaboration with Baltimore and program staff helps draft, review and/or administer Jhpiego sub- agreements. Also reviews all in-country Jhpiego-issued contracts, leases and MOUs.
• Reviews and provides feedback on award documents, modification and other binding documents issued by others to Jhpiego.
• As part of the senior management team for the Nigeria office provide advice, guidance, feedback and leadership on overall management issues related to the Nigeria office.
• Work closely with the Country Director and other senior program staff to improve on overall financial and operational management support to Nigeria staff and programs.
• Monitor budgets to ensure that spending occurs as planned and that variances are anticipated, noted, and addressed; ensure that key program personnel are aware of budgetary resources and are able to monitor their budgets effectively.
• Prepare any budget revisions and projections and respond to any external questions from donors and/or internal questions from within jhpiego’s management structure.
• Prepare quarterly reports, pipeline, projections, consolidated annual fiscal report, and any other financial reports as required by donors and/or management
• Oversee procurement office and ensure that Jhpiego procurement policies are followed.
• Maintain asset and stores inventories and controls over the life of the project (i.e. IT equipment, furnishings, etc,),
• Oversee transport allocation and vehicle fleet management system to ensure adequate utilization and control of vehicles and fuel management,
• Prepare and revise finance and operation guidelines in order that they adhere to jhpiego and donors requirements; oversee implementation of changes/improvements in procedures.
• Supervise operations and finance/accounting staff
• Manage and evaluate staff as necessary to ensure program success and oversee staff capacity-building
• Ensure that an appropriate segregation of duties exists to ensure effective support of field operations and to protect the integrity of the country office finance and administrative operations
• Assist in building the capacity of local sub-grantees to manage USAID funds and comply with donor rules and regulations.
• Ensure regular monitoring of all sub-awardees and ensure timely monthly reporting.
• Support relevant colleagues with office management and security planning.
• Identify and communicate compliance and risk issues to the Country Director, Jhpiego Baltimore staff and Project Directors (as required).
• Provide overall guidance and support in resolving compliance Issues noted, Work with the Country Director to proactively identify and manage risk for the Nigeria office.
• Work with Baltimore office in standardization and roll out of compliance training in other Jhpiego country offices.
• Regularly review recommendations by the JHU internal auditors, internal control review teams, external auditors and donors and ensure follow-up action is taken on gaps noted.
• Capacity building develop a capacity building plan with milestone to each for key finance and admin staff conduct on the job training and coaching as well as formative supervision.
• Support Jhpiego different project office start-up activities, including supporting human resource colleagues with staff hiring and on boarding and establishment of office setup and operations

Qualifications and Experience

• Master's Degree in Accounting, Finance, Business Management with CPA qualification or equivalent.
• The candidate must have strong demonstrated leadership qualities, depth and breadth of technical and management expertise and experience, and strong Interpersonal, writing, and oral presentation skills,
• A minimum of 10 years’ experience in the management of programs funded by the U.S. Government, including experience managing finances for USAID-funded projects, or other donors.
• In-depth knowledge of USAID financial management rules and regulations.
• Demonstrated strong analytical and financial analysis skills.
• Excellent interpersonal skills and demonstrated ability to lead and work effectively in team situations.
• Proven ability to prepare budgets and donor financial reports.
• Demonstrated capacity and prior experience in supervising others as a coach/mentor to train staff and develop financial skills of colleagues.
• Two years of experience living or working in a developing country is also desirable.
• Ability to travel nationally and internationally.
• A team player accustomed to building team capacity and delegation.
• Self-management is necessary (i.e. motivation, dealing with pressure, adaptability).
• Ability to handle a variety of assignments sometimes under pressure of deadlines,
• Trustworthy, cooperative, hardworking, flexible & dependable.

Knowledge (Functional or Technical):

• Knowledge of development, establishment, and Implementation of financial, administrative, and logistic support systems to international development projects.
• Familiarity with U.S. Government cost principles and regulations under 2 CFR 200 Uniform guidance.
• Knowledge of budgeting, procurement, transport and fleet management and other administrative practices.

Special Notice
All staff members of jhpiego, regardless of the level of their responsibilities are expected to:

• Model the mission and values stated above
• Participate in the business development processes
• Contribute to the knowledge sharing and transfer process
• Make responsible decisions that result in time and cost containment and clear accountability
• Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed
• Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives.

Application Closing Date
22nd June, 2017.

How to Apply
Interested candidates should submit an Application letter and a CV as one single word document to: [email protected] The title/subject of your email and application should be the position you have applied for.

Note: Only shortlisted candidates will receive an invitation for an Interview. Please note that any successful candidate will be subject to a pre-employment background investigation.