Base Logistician at Medecins du Monde

Médecins du Monde or Doctors of the World, is an international humanitarian non-profit organization that provides emergency and long-term medical care to vulnerable populations while advocating for equal access to healthcare worldwide.

We are recruiting to fill the position below:

Job Title: Base Logistician

Location: Damboa -Borno
Contract Length: 6 months with possibility for renewal

Job Description

• Under the direct supervision of the Base Manager/Field Coordinator and under the technical supervision of the Logistics Coordinator, the Base Logistician will be mainly responsible for the below objectives.

Main Objectives

• Damboa Base Setting Up
• Supervising the supply chain – particularly pharmaceuticals
• Supervising the logistic support
• Support / Assist in Security Management
• No teamLogistics Reporting

Logistics Coordination
Objective 1: Base Setting Up/ Damboa:

• Through the strong support of Maiduguri Logistics, set up the Damboa base which is currently under process
• Ensure proper contract is made with the landlord and Follow up the implementation of contracts accordingly
• Ensure the rehabilitation works of the new base under set up is done as per the agreement between MDM and the Landlord
• Ensure all the required standard is in place in the new base set up as per the agreed deadline with the immediate supervisor

Objective 2: Responsible for Supervising the Supply Chain
Activities:

• Ensure the implementation of MDM supply procedure
• Monitor the supply team to follow the deadlines, delivery dates
• Make sure that all purchase done by following the financial plan, cash forecast
• Make sure that purchase  follows the quality control procedure
• Check the Purchase dossier before sending to Maiduguri, make sure the stores are managed according to MDM  standard (acceptable level)
• Make sure that supply team conducts Physical inventories for stock regularly
• Anticipate the transport needs for projects & office activities
• Make sure the safe & on time transportation of projects material to the field or between warehouses
• Anticipate the supply activities related to projects and convey to purchaser on time
• Participate in project assessments & planning as required

Objective 3: Responsible for Supervising the Logistic Support
Activities:

• Ensure the efficient management of resources (fleet, IT, utilities)
• Ensure the good weekly vehicle planning
• Ensure the on time repair & maintenance of fleet (vehicle, generators,)
• Monitor the purchase of fuel for vehicles
• Anticipate the vehicle needs for base in relation with project & office activities
• Ensure the good usage of MDM equipment and update asset register regularly
• Ensure the tracking of equipment as per MDM procedures
• Anticipation for the need of equipment for the base
• Ensure the rehabilitation of premises & regular check
• Ensure the participation of logistics in selection of premises for projects & offices
• Ensure that communication means are available for professional work (internet, telephone etc.)
• Make sure proper utilization of IT equipment
• Conduct the logistics assessments in the field whenever required, and provide the support to team in the field.

Objective 4: Assist/Support in Security Management
Activities:

• To ensure that security / safety rules followed by all staff during working time and use of MDM premises / facilities
• Information collection related to security situation in the area
• Incident reporting
• Implementation of security / safety rules (first aid kits, firefighting equipment etc.)
• Assist field coordinator in updating  security plan

Objective 5: Team management
Activities:

• Adaptation of team according to the workload (including daily labour & temporary recruitments) – specifically drivers and guards
• Support the team in making work plan & prioritizing of task and follow-up
• Provide technical support to team on logistics’ issues
• Make sure that JDs for staff under his/her supervision are updated
• Participate in the relevant recruitments
• Conduct the appraisal interview for staff under his/her supervision
• Participate in disciplinary actions
• Identify the training needs conduct/ arrange the training for them
• Make sure HR rules / guidelines followed in management of team with support from Head Office HR department

Objective 6: Reporting:

• Make sure the information flow in terms of reporting
• Collect the data for reporting & analyse and give recommendations
• Send the monthly reports (Narrative Report, Procurement Tracking, Asset and Warehouse Report including Monthly Vehicle Summary) to the supervisor and his/her technical manager(Logistics Coordinator) at Maiduguri

Objective 7: Coordination

• Make sure the coordination among the Logistics team (sharing of information)
• Make sure the coordination between logistics & technical departments on logistics issues
• Ensure the submission of monthly cash forecast on time, coordinate with administration to finalize (participation in cash forecast meeting)
• Conduct the weekly logistics meeting (planning etc.)
• Participate in weekly base meeting

Objective 8: Programme Support

• Ensure the MDM clinics are able to access materials from either Damboa or Head Office
• Provide on-site logistical support to the MDM clinics in Damboa

Level of Studies:

• University Degree / Diploma in Logistics Management, or close subject matter
• At least 2 years of experience in field of Logistics with INGO

Requirements
Required Skills Management Experience:

• Good organizer
• Diplomacy
• Rigour (on procedures)-
• Experience in supervising a team
• Team Spirit
• Autonomy
• Negotiation Skills 
• Honesty
• Communication Skills, Diplomacy and Relational skills
• Financial Management skills
• Capacity to manage large quantities of products, activities and information
• Good/Fluent English Knowledge
• Computer knowledge (Word/Excel), security management.

Important Information:

• Starting date: ASAP
• Place of office: Damboa
• We’ll pay attention only to the complete files in English.
• Our process of selection include some test and interviews.

Application Closing Date
17th May, 2017.

Method of Application
Interested and qualified candidates should send their CV's and Cover Letter via email to: [email protected]
Or
Either in person, deliver to MDM Office

Note: Only the shortlisted candidates will be contacted.