Program Support Officers at Dangote Group

The Dangote Group is a diversified and fully integrated conglomerate with interests across a range of sectors in Nigeria and Africa. Current interests include Cement, Sugar, Flour, Salt, Pasta, Beverages, Noodles, Poly Products, Transportation and real estate with new initiatives in the Oil and Gas, Telecommunication, Fertilizer and Steel sector of the economy.

We are recruiting to fill the position below:

Job Title: Program Support Officer

Location: Abuja

Job Description
1.) Operational Support:

• Liaise with Admin Manager (Abuja) and Office Manager (Lagos) to ensure adequate logistic, financial and administrative support to Health and Nutrition team
• Organize and support meetings of H&N staff both within and outside the office
• Ensure the Abuja sub-office of the Foundation runs smoothly: attend to day-to-day challenges and document issues accordingly
• Ensure availability of office needs including furniture, stationery, equipment, and infrastructure (power, water, internet etc.)
• Receive and document internal and external guests that visit the Abuja sub-office
• Manage the Abuja sub-office petty cash flow and ensure proper documentation of expenditure
• Coordinate and support staff movements including leaves, field/HQ trips, and meetings/appointments
• Work with office manager (Lagos) to arrange international travel logistics for staff where applicable
• Maintain an inventory of all Dangote Foundation equipment in Abuja

2.) Grants Management and Compliance:

• Support the process of identification and engagement of implementing partners for health and nutrition programs
• Support the whole range of grants management activities beginning from pre-award assessments, monitoring/compliance visits and close-out procedures
• Communicate Dangote Foundation grants policies and procedures to partners and organize trainings where necessary
• Review partner liquidations and financial reports before onward transmission to the finance team in Lagos. Identify compliance issues and carry out appropriate actions as detailed in the Foundation grants manual
• Carry out periodic checks to ensure partners comply with agreements and MOUs, and document any variances
• Maintain grants files and ensure they are up-to-date
• Support internal and external audits

3.) Communications and Documentation:

• Maintain records of all health and nutrition program activities – both hard and soft copies
• Document all meetings and share reports accordingly
• Document case studies and success stories of program activities: visit field visits, interact with beneficiaries and get firsthand information and pictures
• Work with Program Officer to follow up and document requests for medical assistance
• Work with MEAL Adviser to ensure an effective information management system for program activities
• Ensure all team members prepare and submit trip reports following every trip out of Abuja
• Manage all letters and other communication to and from the Abuja sub-office including those relating to NGOs and government partners

4.) Other tasks:

• Support program activities including meetings and trainings
• Coordinate and host meetings with partner staff
• Carry out any other task as assigned by supervisor

Application Closing Date
27th June, 2016.

Method of Application
Interested and qualified candidates should send their CV's & cover letter to: [email protected]