Administrative Secretary at RS Hunter Limited

At RS Hunter we believe our clients have the resources, what we do is to galvanize, advice and, partner with our clients to understand the peculiarities of their businesses and then find the best solutions and best HR strategies that work.

Our starting objective is to focus on small business and while providing support to larger organizations in the areas of recruitment and executive selection.

We are recruiting to fill the below position:

Job Tile: Administrative Secretary

Location: Lagos
Job Type: Full time

Job Description
Role:

• Coordinates office activities and perform secretarial assignments for management staff in support of the on-going operations of the office.
• Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the management staff's area of responsibility.

Responsibilities

• Read and analyse incoming memos, submissions, and reports in order to determine their significance and plan their distribution
• Open, sort, and distribute incoming correspondence, including faxes and email
• Conduct research, compile data, and prepare reports for consideration and presentation by the management team
• File and retrieve corporate documents, records, and reports
• Greet visitors and determine whether they should be given access to specific individuals
• Prepare responses to correspondence containing routine inquiries
• Make travel arrangements for the Managing Partner and staff
• Attend, record and distribute minutes of meetings
• Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives
• Manage and maintain executives' schedules
• Set up and oversee administrative policies and procedures for offices and/or organizations

Required Knowledge, Abilities, and Skills:

• Ability to type from clear copy at a rate of 40 net words per minute
• Proficient at using Microsoft Office tools (Word, Excel, PowerPoint)
• Ability to use operate standard office equipment
• Excellent copy editing and proofreading skills
• Highly organized with good time management skills
• Communicate clearly and concisely in both written and oral form
• Good interpersonal skills
• Excellent customer service skills
• Ability to work under pressure
• Good interpersonal skills
• Excellent customer service skills
• Ability to work under pressure

Education and Experience

• First degree in any relevant field of study
• 2 years of administrative support experience where use of a computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should send their applications to: [email protected]