Finance and Administration Officer Jobs at AED Nigeria

AED is a non-profit organization working globally to improve education, health, civil society, and economic development - the foundation of thriving societies. In collaboration with local and national partners, AED fosters sustainable results through practical, comprehensive approaches to social and economic challenges. AED implements more than 250 programs serving people in all 50 US State and more than 150 countries. Visit us on the web at: www.aed.org

AED has been awarded the USAID-funded Malaria Action Program for States (MAPS) project designed to support the Nigeria National Malaria Strategic Plan and National MAlaria Control Program (NMCP). The project will increase the quality, access, and uptake of specific malaria control interventions, including insecticide-treated nets (ITNs), artemisinin-based combination therapies (ACTs), expanded use of rapid diagnostic tests (RDs), and delivery of intermittent preventive treatment (IPTp) to pregnant women.

AED Nigeria  is currently recruiting candidates to fill a number of exciting positions with the Malaria Action Program for States (MAPS) Project in Abuja as well as state offices in Zamfara, Cross River, and Nassarawa. Available positions include:

Finance and Administration Officer

The Finance and Administration Officer will oversee State office financial and operational functions, including start-up and close-out activities.

Essential Job Functions

Under the supervision of the Chief of Party, the Office Manager has the following responsibilities:

1. Participate in project start-up activities and project close-out.
2. Oversee all field administrative and procurement actions and procedures, ensuring transparency and compliance with USAID and AED rules and regulations.
3. Oversee all activities related to safety and security for the office and staff.
4. Maintain and update specific regional and/or country reference and correspondence files, tracking and status sheets, and databases.
5. Develop an organized procurement tracking and filing system, incorporating guidance from AED headquarters.
6. Oversee, with the assistance of the Program Associate, the procurement process for supplies, equipment, and services (obtain quotations, prepare purchase orders, complete payment requests if necessary, and prepare justifications of expenditures).
7. Assist with the set-up and establishment of new office(s), procure furniture, equipment, and service contracts in accordance with USAID and AED rules and regulations.
8. Track vendor/subcontractor/grantee performance against deliverables to ensure deliverables and payment requests are adequately met.
9. Ensure overall administrative needs of the office are addressed, including staffing and supplies.
10. Assist with identifying staffing needs; writing job descriptions; interviewing; and hiring or termination of staff.
11. Conduct new hire orientations and act as primary human resources official.
12. Evaluate and help resolve issues and challenges with field offices.
13. Oversee training with local staff on policies and procedures.
14. Review, analyze and interpret policies, contracts, and other legal documents regarding local labor laws and benefits.
15. Provide, synthesize, and disseminate information to senior management on project needs.
16. Provide training as necessary on human resource issues, procurement procedures and regulations, and safety and security protocols to State satellite offices.
17. Assume additional responsibilities as position may require.

Experience

1. Master's in a business or finance related field and/or CPA/chartered accountant preferred, or an equivalent combination of education and experience.
2. Minimum of five years working in a similar capacity.
3. Experience with USAID development projects preferred.

Specific Knowledge Requirements

1. Knowledge of U.S. Government regulations (FAR and AIDAR), procedures, and contracting requirements.
2. Thorough knowledge of accounting and practices.
3. Demonstrated experience providing reliable and accurate financial information.
4. Proficiency with computers and computer software, including Excel and Quickbooks.
5. Excellent attention to detail.
6. Strong organizational skills to include task and time management, multi-tasking, prioritizing, and meeting deadlines.
7. Excellent interpersonal skills and the ability to interact effectively with staff members across departments.
8. Ability to respond to changing situations in a flexible manner in order to meet current needs.

Application Deadline
16th December, 2010

How To Apply
To be considered for this position, please submit a resume and contact information to [email protected] and specify the position and location in which you are interested. Please write "Nigeria MAPS Hire" in the subject line. Submissions may also be delivered/mailed in hard copy to:

Attn: Dr. Olufemi Oke/C-CHANGE Office
7th Floor, Labour House
Plot 820/821, Off Ralph Shodeinde Street
Central Business District, Abuja