Project Officer (DDRR/M&E/Reporting) at the International Organization for Migration (IOM)

International Organization for Migration (IOM) - Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

We are recruiting to fill the vacant position below:

Job Title: Project Officer (DDRR/M&E/Reporting)

Location: Abuja, Nigeria
Classification: Professional Staff, Grade P2
Type of Appointment: Fixed term, one year with possibility of extension
Estimated Start Date: As Soon as Possible

Context

• Under the overall supervision of the Chief of Mission and direct supervision of the Programme Manager for the Demobilization, Disassociation, Reintegration and Reconciliation (DDRR) initiative, the successful candidate will oversee, and report on, the development and implementation of Monitoring and Evaluation (M&E) activities, ensure the production of reports, data and analysis based on the M&E activities, and provide technical support to reporting requirements within the programme.

Core Functions / Responsibilities

• Obtain a full understanding of Demobilization, Disassociation, Reintegration and Reconciliation programme (DDRR) as well as the work of the Office of Transition Initiatives (OTI), and become familiar with the Office of Transition Initiatives (OTI) Activity Database and other OTI proprietary tools, including OTI Anywhere.
• Ensure standardized M&E and reporting tools are developed, particularly mechanisms required to carry out the three levels of “rolling analysis” - country, programme and project, and fully utilized in all the geographic areas of implementation.
• Develop communication protocols and information-sharing tools, in coordination with programme management, field teams and programme partners, to facilitate improved information sharing between all programme participants and stakeholders. This is to include establishing a system for regular communication on grant implementation with relevant programme units.
• In coordination with the DDRR Programme Manager, monitor ongoing activities of the programme, facilitate the exchange of monitoring information with external partners as necessary to maintain appropriate visibility with grant activities.
• Oversee the collection of data and analysis (qualitative and quantitative) for drafting of reports and feedback.
• Represent DDRR programming in M&E venues and related coordination meetings with humanitarian, security and development partner agencies.
• Contribute various technical inputs for the development and implementation of programmatic systems that facilitate greater programme responsiveness and accountability to beneficiaries, and provide critical feedback to programme management.
• Develop and organize regular trainings for programme staff, implementing partners and governmental agencies in order to:
  • Promote adherence to agreed standards of implementation;
  • Create greater awareness of reporting requirements;
  • Encourage widespread use of appropriate data collection methods; and
  • Gather feedback regarding the effectiveness of these methods.
• Undertake regular travel to field locations and contribute to building the capacity of the programme’s M&E activities, including through the recruitment and training of experienced national staff in order to meet expanding programme needs; conduct and/or enable field visits using appropriate M&E tools to monitor the activities of sub-offices or project implementing partners.
• Manage the M&E team effectively to ensure comprehensive and detailed reporting on grant-level project activities throughout all stages of implementation; undertake constructive evaluation and analysis of activities upon completion in order to directly feed back into new activity design.
• Report on program status, impact and response to specific issues to a variety of audiences and through various formats.  Review reports from external monitoring actors and incorporate important information into senior management team briefings.  Organize frequent briefings for programme Senior Management to present lessons learned and inform revisions to regional strategies.
• Draft evaluation reports at the project activity level regularly, disseminate these to relevant stakeholders and highlight any/all necessary follow-up actions. Develop broader reports at the programme and activity cluster level as required and in coordination with senior management.
• Review M&E plans regularly and ensure their pertinence to programme goals and objectives and document monitoring and evaluation trends and activities on a geographic or thematic level.
• Liaise with the donor regularly to share programme experiences and engage in cross-fertilization of ideas across implementing partners.
• Prepare transversal analysis and snap-shot documents as needed.
• Analyze and report on programming within the program strategy and donor’s requirements, respecting formats, deadlines and specific protocols.
• Provide recommendations to the Program Manager, based on rolling analysis of and reporting on programming, options aimed at achieving maximum strategic program responsiveness and accountability to beneficiaries.
• Coordinate within the IOM programme team to compile requisite monitoring documentation for each project activity in preparation for activity closure.
• Supervise the preparation and review of all final grant and other evaluation reports drafted by the M&E team assistants. Serve as focal point for the submission of the final grant evaluation reports, allowing the closure of project and grant activities.
• Perform such other duties as may be assigned.

Required Qualifications and Experience
Education:

• Master's Degree in Development, Political, International Relations, Governance or Social Sciences or a related field from an accredited academic institution with two years of relevant professional experience; or
• University Degree in the above fields with four years of relevant professional experience.

Experience:

• Experience in community/development service provision or programming, M&E design or implementation, or both;
• Experience in M&E in insecure environments;
• Knowledge of USAID/OTI programming, specifically in terms of pace and methodology preferred;
• At least two years of experience working in a complex crisis environment;
• Knowledge and understanding of M&E design and tools;
• Ability to adapt M&E tools to work effectively with local authorities, stakeholders and beneficiaries;
• Strong reporting skills;
• Familiarity with OTI reporting needs and the OTI Activity Database preferred;
• Experience in DDRR Programmes is an asset.

Languages:

• Fluency in English is required. Working knowledge of French and any local language is an advantage.

Desirable Competencies
Behavioral:

• Accountability - takes responsibility for action and manages constructive criticisms;
• Client Orientation - works effectively well with client and stakeholders;
• Continuous Learning - promotes continuous learning for self and others;
• Communication - listens and communicates clearly, adapting delivery to the audience;
• Creativity and Initiative - actively seeks new ways of improving programmes or services;
• Leadership and Negotiation - develops effective partnerships with internal and external stakeholders;
• Performance Management - identify ways and implement actions to improve performance of self and others;
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of Page 3  responsibility;
• Professionalism -  displays mastery of subject matter;
• Teamwork - contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

• Internationally recruited professional staff are required to be mobile.
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Application Closing Date
11th December, 2017.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note: Only shortlisted candidates will be contacted.