Personal Assistant at a High Profile Aesthetic Clinic - Fadac Resources

Posted on Fri 18th Aug, 2017 - hotnigerianjobs.com --- (0 comments)

Fadac Resources - Our client is a high profile aesthetic clinic in Lagos, is recruiting to fill the vacant position below:

Job Title: Personal Assistant

Location: Lagos

Job Description

To provide an efficient and responsive administrative, organizational, and logistical service to the MD, helping him to manage and prioritize his time.
You will be responsible for providing full secretarial assistance to the management team during absences to ensure a high level of service is maintained.
This position will be of key importance within the organization and the successful candidate must have previous secretarial and administrative experience within a fast-paced customer facing environment.
You will be able to demonstrate the ability to effectively plan and organize your workload and the initiative to resolve issues quickly in an appropriate manner.

Main Duties

Filter emails, highlight urgent correspondence and print attachments.
Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
Respond to emails as much as possible, dealing with appointments etc.
Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
Schedule on behalf of the MD meetings between him/her and his direct reports and groups to which he is a member.
Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
Manage and maintain the MD’s diary and email account.
Prepare correspondence on behalf of the MD, including the drafting of general replies.
Minute general meetings as required and complete research on behalf of the MD.
Keep and retrieve files.
Ensure guests meeting with the MD are well taken care of.
Provide a service that is in line with the MD’s work habits and preferences.

Additional Duties:

To attend supervision, training and meetings as and when required. You may be required to perform other ad-hoc tasks around the factory that may be deemed necessary.

Person Specification

A good deal of common sense, etiquette and an ability to think on one’s feet
Ideally educated to degree level
A minimum of 2 years PA/secretarial experience at a senior level
Shorthand and excellent typing skills, speed and accuracy essential
Good computer literacy (MS Office, Excel, PowerPoint)
Excellent organizational skills
Excellent communication skills, both verbal and written
Professional telephone manner
Proven ability to work under pressure and to tight deadlines
Bright, confident personality
Well presented
Highly personable
Flexible and mature approach with ability to work unsupervised
Willing to travel

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should send their CV's to: [email protected]

Share this job:

Chevron Nigeria Limited (CNL) Job Recruitment (11 Positions)

The British Army Job Recruitment (104 Positions) - Open to Nigerians

Nigerian National Petroleum Corporation (NNPC) Limited Graduate Trainee & Exp. Job Recruitment (50 Positions)

Nigerian National Petroleum Corporation (NNPC) Limited Graduate Trainee Recruitmet 2024

Assistant Presiding Officer (APO) at the Independent National Electoral Commission (INEC) - Edo & Ondo

Presiding Officer (PO) at the Independent National Electoral Commission (INEC) - Edo & Ondo

Supervisory Presiding Officers (SPO) at the Independent National Electoral Commission (INEC) - Edo & Ondo

MRS Oil Nigeria Plc Graduate Trainee Program 2024

First Bank Pan-African Graduate Trainee Programme 2024

United Bank for Africa Plc (UBA) Graduate Management Accelerated Programme (GMAP) 2024

Shell Petroleum Development Company (SPDC) Graduate Programme 2024

Career News: Police Service Commission (PSC) Releases List of Successful Candidates for Constable and Specialist Cadres

Shell Petroleum Development Company of Nigeria Limited (SPDC) Niger Delta Postgraduate Scholarship 2024

First Bank of Nigeria Limited Job Recruitment (30 Positions)

Energy Talent Company Job Recruitment (15 Positions)

Comments (0)

Post a Comment

Name: *
Email: *
Comment: *