Graduate Admin/Human Resource Assistant at the International Rescue Committee (IRC)

The International Rescue Committee has been in Nigeria since October 2012 and came in response to a widespread flood disaster. IRC’s Emergency Response Team, with local partner, Civil Society Coalition for Poverty Eradication (CISCOPE), implemented projects to support food security, livelihoods, nutrition and WASH in Kogi State.

The IRC Nigeria country program is implementing multi-sectoral interventions in the sectors of: Health and Nutrition; Environmental Health; Child Protection; Education; Women’s Protection and Empowerment; Food Security and Livelihoods and Protection. Most of these programs are driven in partnership with strategic local NGOs.

We are recruiting to fill the vacant position below:

Job Title: Admin/Human Resource Assistant

Location: Maiduguri, Borno
Start Date: Immediately
Duration: 1 year ( renewable)
Salary Band: 9 - this position is open only to Nigerian nationals

Scope of Work

• Assists the Field Office ADM/HR lead in his human resources management and administration roles.

Responsibilities
Assist the field office ADM/HR Lead in recruitment, orientation and integration:

• Job advertising.
• Receiving candidates
• Pre-screening and shortlist candidates
• Organize candidates written tests and interviews
• Publish recruitment results
• Prepare hiring documents.
• Preparing and support onboarding/transition process for the new hires staff or transferred staff

Assist the field office ADM/HR Lead in performance management and staff development:

• Receive and file staff performance reviews
• Monitor deadlines and needed reminders
• Compile staff development needs
• Prospect potential training providers.
• Ensures that training completion reports are submitted.
• Established and keep up to date the list of employees who received training paid by IRC

Assure Staff Filing and Administration:

• Assure staff timesheets submission and filing
• Track and monitor staff leaves, sick leaves and absences
• Assure the maintenance and updating of individual files
• Assure that all required administrative formalities are respected (staff contract registration, social security registration, medical insurance registration, etc.)
• Debrief exiting employees and complete end-of-assignment procedures.

Assist in Administration Management:

• Track and monitor all IRC offices and homes administration and maintenance.
• Manage rental agreements for offices and housing.
• Monitor renewal and termination of contracts and payments with suppliers, service providers, and lessors and assure that all are done on time.
• Assure that all facilities are well functioning, including housekeeping, office supplies, electricity, maintenance and repair, internet and other communications functions in the field office.
• Assure proper use and functionality of office equipment.
• Maintain proper records of all correspondence.
• Track and monitor subscriptions and monthly telephone and Internet communications, and assure that all are paid on time.
• Assist the field office ADM/HR Lead on travel documents processes (visa, ticket, etc.)

Monitoring and Reporting:

• Prepare and submit weekly and monthly reports recruitment
• Prepare and submit monthly report HR
• Prepare and submit monthly staff leave accrual
• Prepare and submit quarterly the updated "severance pay"
• Prepare and submit monthly rental agreements tracking sheet
• Prepare and submit monthly renewal and termination of contracts and payments with suppliers, service providers, lessors tracking sheet.
• Other relevant duties as assigned (of a similar nature or related and in the interest of the organization)

Requirements
Education:

• University degree in a relevant field.
• Human resources or administrative qualifications desirable

Experience:

• 1 year of relevant professional experience in administration / human resources
• Previous experience working with an international NGO in a cross-cultural setting, preferably in the HR sector
• Previous team experience and knowledge of team dynamics desirable

Skills:

• Good inter-personal and conflict resolution skills, able to work under pressure and manage personal stress
• Strong organizational and time management skills, team-player but also able to work independently
• Able to coach and support others
• Excellent verbal and written communication skills
• Compassionate, self-motivated, enthusiastic, energetic
• Able to cope with basic living conditions during field trips

Success Factors:

• The successful candidate will combine good understanding of HR and Admin, and a can-do attitude. Ideally s/he will have previous experience in working in large-scale emergency programs in insecure and conflict-affected contexts.
• All applications must include the position title in the subject line. Only short-listed candidates will be contacted.
• We are an equal opportunity organization and we encourage female residents in Borno and surrounding to apply for this position.

Benefits

• Monthly salary, 13Month Salary Inclusive, Health Insurance Coverage for Family, Pension, Creche Facilities available for Women with babies under 24 Months.

Applications Closing Date
7th August, 2017.

How to Apply
Interested and qualified candidates should send their Cover Letters and CV's in MS word with the position applied for to: [email protected]

Note

• All applications must include the position title in the subject line.
• Only short-listed candidates will be contacted.
• We are an equal opportunity organization and we encourage female residents in Borno and surrounding to apply for this position.