Administrative Support Assistant at Spectrum Forwarding & International Logistics

Posted on Fri 21st Jul, 2017 - hotnigerianjobs.com --- (0 comments)

Spectrum Forwarding & International Logistics Limited have been practicing Logistics business since year 2004 and was incorporated and registered in Nigeria on the 29th December, 2009 with Corporate Affair Commission.

We are recruiting to fill the position below:

Job Title: Administrative Support Assistant

Location: Lagos

Key Responsibilities

Set up manual client files
Operate a multi-line telephone switchboard system to answer incoming calls, direct callers to appropriate personnel and to distribute calls efficiently.
Answer incoming telephone calls, determine the purpose of calls and forward calls to appropriate personnel or department.
Takes and deliver messages or transfers calls to voice mail when appropriate personnel are unavailable.
Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
Review and enhance written office procedures
Review & write meeting Agendas & template documents for easier operation of business
Prepare verification of identity forms for signature
Obtain policy valuations
Prepare meeting summaries
Check client file documentation is compliant
Process new business applications, including setting up Platform transactions
Check and issue policy documentation to clients
Complete day-to-day reporting and correspondences.
Run reports and queries from multiple applications.
Complete weekly and monthly reports for assigned projects.
Prepare presentations.
Assist in resolving any administrative problems
Prepare and modify documents including correspondence, reports, drafts, memos and emails
Generate correspondences from notes or verbal communication.
Coordinate meetings, luncheons and engagements.
Schedule and arrange travel for company executives.
Maintain accurate daily record of workload statistics and tasks undertaken.
Provide any other office support as needed

Key Qualifications/Skills

HND/Bachelor's degree Required
2+ years of hands on administrative support experience
Experience of using back-office systems
A flexible, positive attitude
Able to perform each of the primary responsibilities satisfactorily.
Able to work independently and produce quality work in a timely manner
Ability to multitask with excellent time-management skills.
Well organized and detail oriented.
Excellent verbal and written communication skills.
Proficiency in MS Word, MS Excel and MS Outlook a must
Knowledge of operating standard office equipment
Ability to prioritize projects and strong problem solving skill.

Application Closing Date
7th August, 2017.

Method of Application
Interested and qualified candidates should send their applications via mail to: [email protected]

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