United Nations Development Programme (UNDP) Graduate Admin/Coordination Support Intern

United Nations Development Programme (UNDP), helps developing countries attract and use aid effectively. In all our activities, we encourage the protection of human rights, capacity development and the empowerment of women.

We are recruiting to fill the vacant position below:

Job Title: Admin/Coordination Support Intern

Location: Abuja
Time left: 9d 17h 2m
Type of Contract: Internship
Post Level: Intern
Starting Date: (date when the selected candidate is expected to start): 01-Aug-2017
Duration of Initial Contract: 6months

Background

• The purpose of the Internship Programme is to provide students and recent graduates from diverse academic backgrounds exposure to development issues and a first-hand impression of the day-to-day working environment of UNDP.
• Under the direct supervision of the Regional Team Lead- Project/Partnerships Coordinator, the incumbent will be primarily responsible for providing administrative support to the project the ECOWAS/ EU/ UNDP Project/ Partnerships office in Abuja, to ensure smooth implementation of the project.
• He/she will provide admin support to the national Project Admin/Finance associate in the organization of statutory and other project meetings/activities. The need for this intern has become imperative following the incorporation of the Nigerian component to the Project. The services of an intern therefore will primarily be supporting the project coordination team in the implementation of the Nigerian component of the project.

Duties and Responsibilities
Support the ECOWAS/EU SALW project in Nigeria in the organization of statutory and other project meetings/activities, administrative support:

• Organize background information for the project launch in the states liaising with key stakeholders.
• Liaising with communications teams of all the stakeholders and ensuring the media and press coverage as well as advocacy materials are in place.
• Developing project briefs and contributing to quarterly newsletter
• Providing efficient supports in arranging weekly coordination meetings and documenting meetings including documentation of implementation status of agreed decisions

Support the administrative and coordination of activities for the Project:

• Support coordination of travel arrangements for project mission to targeted states;
• Provide efficient support in organizing meetings by ensuring that all planning committee meetings logistics arrangements are in place
• Provide efficient support in arranging weekly online coordination meetings and documenting meetings procedures/minutes

Competencies
Innovation:

• Ability to make new and useful ideas work

Leadership:

• Ability to persuade others to follow

People Management:

• Ability to improve performance and satisfaction

Communication:

• Ability to listen, adapt, persuade and transform

Delivery:

• Ability to get things done

Technical/Functional
Anti-Corruption:

• Knowledge of anti-corruption concepts, principles and policies and the ability to apply in strategic and/or practical situations

Ability to Meet Deadline:

• Prompt & accurate reporting of project activities/coordination meetings

Writing Skills:

• Ability to write internal memos and official correspondences for the Regional Team lead and Country Director’s signature administrative support to the Project.

Knowledge Management:

• Ability to efficiently handle and share information and knowledge

Coordination Skills:

• Efficient coordination of operational and logistics for state level engagements

Required Skills and Experience
Education:

• University Degree in Communications, Languages or Humanities is a required.

Experience:

• Experience in the usage of computers and office software packages especially Excel, and advance knowledge of spreadsheet and database packages
• Thorough knowledge of office management and project implementation
• Relevant working experience in the field of communications and public relations, preferable
• Ability to write clearly and concisely
• Initiative, sound judgment and demonstrated ability to work harmoniously with people of different national and cultural backgrounds

Language Requirements:

• Fluency in both written and spoken English, Knowledge of French is an advantage

Eligibility Criteria:
Applicants to the UNDP internship programme must at the time of application meet one of the following requirements:

• Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
• Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent);
• Have graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one-year of graduation.

Conditions:

• UNDP internship programme does not provide a salary or remuneration for the internship;
• All the expenses connected with the internship will be borne by the intern, sponsoring Government or institution;
• UNDP accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship;
• The intern is responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed;
• Interns are not eligible to apply for, or be appointed to, any post in UNDP during the period of the internship or for six months immediately following the expiration date of internship;
• The intern must provide proof of enrollment in health insurance plan;
• Interns are not staff members and may not represent UNDP in any official capacity;

Application Closing Date
30th June, 2017.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Note: Your application should include a resume/CV and portfolio with work samples;