Executive Officer at Jhpiego Nigeria

Jhpiego, an Affiliate of Johns Hopkins University is a global leader in improving healthcare services for women and their families. In collaboration with some it’s partners. Save the Children International (SCI), Pediatric Association of Nigeria (PAN), Nigeria Society of Neonatal Medicine (NISONM). Society of Gynecology and Obstetrics of Nigeria (SOGON) and National Association of Nigerian Nurses and Midwives (NANNM), will be implementing a USAID funded global cooperative agreement called the Maternal and Child Survival Program (MCSP). The program’s goal is to contribute significantly to ending preventable maternal and child deaths (EPMCD) in Nigeria. The five year project which started in October 2014 will end in September 2019 and will be implemented in Kogi and Ebonyi States of Nigeria.

Jhpiego hereby invites applications from highly resourceful, experienced and dynamic professionals for the vacant position below:

Job Title: Executive Officer

Location: Abuja Office
Reports To: Country Director

Overview

• The Executive Officer will work closely with the Country Director and its management team to provide support for top level management.
• S/he will provide executive level administrative support, clerical support, receiving partners/visitors, arranging travel and correspondence, and scheduling meetings.
• The Executive Officer will enhance the Country Director’s effectiveness by providing information management as well as representing the Country Director to others.

Responsibilities

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves Country Director’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Support specific initiatives, activities, projects and research under the office of the Country Director or wider SMT.
• Maintains Country Director’s appointment schedule by coordinating travels, planning and scheduling meetings, take minutes, action notes and deal with any followup action.
• Maintains confidence and protects operations by keeping information confidential.
• Secures information by completing data base backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Produce reports, presentations and briefs for office of the Country Director.
• Contributes to team effort by accomplishing related results as needed.
• Undertake any other duties as maybe required commensurate with the level of the post.

Required Qualifications

• Bachelor's Degree in Social/Behavioral Sciences, Public Administration and Health related courses. Masters in any of this related field will be an added advantage.
• A minimum of 5-6 years’ strong experience in similar position within the INGO / private sector.
• Membership of Chartered Institute of Administrators added advantage.

Knowledge, Skills and Abilities:

• Strong time management, planning and organizational skills.
• Strong interpersonal skills with a pleasant personality.
• Discretion and confidentiality.
• Ability to multitask and prioritize daily workload.
• Proficiency in English.
• Strong verbal and written communications skills.
• Excellent knowledge in Microsoft Office and word processing and other relevant statistical applications.
• Demonstrated expertise working with management teams.
• Critical thinking and problem-solving.

Special Notice
All staff members of jhpiego, regardless of the level of their responsibilities are expected to:

• Model the mission and values stated above
• Participate in the business development processes
• Contribute to the knowledge sharing and transfer process
• Make responsible decisions that result in time and cost containment and clear accountability
• Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed
• Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives.

Application Closing Date
22nd June, 2017.

How to Apply
Interested candidates should submit an Application letter and a CV as one single word document to: [email protected] The title/subject of your email and application should be the position you have applied for.

Note: Only shortlisted candidates will receive an invitation for an Interview. Please note that any successful candidate will be subject to a pre-employment background investigation.