Entry-level Admin/ HR Assistant at the International Rescue Committee (IRC)

The International Rescue Committee (IRC) - Founded in 1933, the International Rescue Committee is a prominent international organization working in relief, rehabilitation, protection, post-conflict development, resettlement services and advocacy for those uprooted or affected by violent conflict and oppression.

We are recruiting to fill the position below:

Job Title: Admin/ HR Assistant

Location: Maiduguri
Start Date: ASAP
Duration: Open-ended
Salary Band: 9 - this position is open only to Nigerian nationals

Scope of Work

• Assists the Field Office ADM/HR lead in his human resources management and administration roles.

Responsibilities
Assist the Field Office ADM/HR Lead in Recruitment, Orientation and Integration:

• Job advertising.
• Receiving candidates
• Pre-screening and shortlist candidates
• Organize candidates written tests and interviews
• Publish recruitment results
• Prepare hiring documents.
• Preparing and support onboarding/transition process for the new hires staff or transferred staff
• Assist the field office ADM/HR Lead in performance management and staff development,
• Receive and file staff performance reviews
• Monitor deadlines and needed reminders
• Compile staff development needs
• Prospect potential training providers.
• Ensures that training completion reports are submitted.
• Established and keep up tdate the list of employees whreceived training paid by IRC
• Assure staff filing and administration,
• Assure staff timesheets submission and filing
• Track and monitor staff leaves, sick leaves and absences
• Assure the maintenance and updating of individual files
• Assure that all required administrative formalities are respected (staff contract registration, social security registration, medical insurance registration, etc.)
• Debrief exiting employees and complete end-of-assignment procedures.

Assist in Administration Management:

• Track and monitor all IRC offices and homes administration and maintenance.
• Manage rental agreements for offices and housing.
• Monitor renewal and termination of contracts and payments with suppliers, service providers, and lessors and assure that all are done on time.
• Assure that all facilities are well functioning, including housekeeping, office supplies, electricity, maintenance and repair, internet and other communications functions in the field office.
• Assure proper use and functionality of office equipment.
• Maintain proper records of all correspondence.
• Track and monitor subscriptions and monthly telephone and Internet communications, and assure that all are paid on time.
• Assist the field office ADM/HR Lead on travel documents processes (visa, ticket, etc.)

Monitoring and Reporting:

• Prepare and submit weekly and monthly reports recruitment
• Prepare and submit monthly report HR
• Prepare and submit monthly staff leave accrual
• Prepare and submit quarterly the updated "severance pay"
• Prepare and submit monthly rental agreements tracking sheet
• Prepare and submit monthly renewal and termination of contracts and payments with suppliers, service providers, lessors tracking sheet.
• Other relevant duties as assigned (of a similar nature or related and in the interest of the organization)

Requirements
Education:

• University degree in a relevant field.
• Human resources or administrative qualifications desirable

Experience:

• 1year of relevant professional experience in administration / human resources
• Previous experience working with an international NGin a cross-cultural setting, preferably in the HR sector
• Previous team experience and knowledge of team dynamics desirable

Skills:

• Good inter-personal and conflict resolution skills, able twork under pressure and manage personal stress
• Strong organizational and time management skills, team-player but alsable twork independently
• Able to coach and support others
• Excellent verbal and written communication skills
• Compassionate, self-motivated, enthusiastic, energetic
• Able to cope with basic living conditions during field trips.

Application Closing Date
27th May, 2017.

How to Apply
Interested and qualified candidates should send their cover letters and CV's in MS word with the position applied for to: [email protected]

Success Factors

• The successful candidate will combine good understanding of HR and Admin, and a can-dattitude.
• Ideally s/he will have previous experience in working in large-scale emergency programs in insecure and conflict-affected contexts.
• All applications must include the position title in the subject line.
• Only short-listed candidates will be contacted.
• We are an equal opportunity organization and we encourage residents in Adamawa and surrounding tapply for this position.