Senior Executive Assistant at an Established Oil & Gas Services Company - ProDiverse Nigeria Limited

ProDiverse Nigeria Limited - Our client, an established Oil and Gas Services company, is seeking to recruit suitably qualified candidates to fill the position below::

Job Title: Senior Executive Assistant (HR and Admin)

Location: Port Harcourt

Job Description
An established Oil and Gas services company is seeking a seasoned and professional Senior Executive Assistant (HR and Admin) to provide a high quality and professional service to CEO and support business growth objectives.

Responsibilities

• Reporting to the CEO your responsibilities will include:
• Support the CEO in the implementation of the company strategic plans in relation to HR-Admin
• Responsible for carrying CEO Diary and personal Document
• Securing appointment and carrying out basic PA duties
• Have a high regards for delivering a professional and timely services—communicating effectively to all relevant personnel and department.
• Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time.
• Update HR databases (e.g. new hires, separations, vacation and sick leaves)
• Assist in payroll preparation by providing relevant data, like absences, bonus and leaves
• Sourcing suitable candidates through various job portals/Reliable Job recruitment companies
• Prepare paperwork for HR policies and procedures
• Process employees’ requests and provide relevant information
• Coordinate HR projects, meetings and training seminars
• Carrying out clerical tasks such as typing correspondence, sending out emails and faxes, making copies and sorting the mail.
• Manage the department’s telephone center and address queries accordingly
• Prepare reports and presentations for internal communications
• Provide orientations for new employees by sharing on-boarding packages and explaining company policies
• Orients new employees by providing orientation information packets; reviewing company policies; gathering withholding and other payroll information; explaining and obtaining signatures for benefit programs.
• Making Induction of the new employees to make them aware of the organization policies, procedures, facilitating their interaction with different functional heads of the different departments
• Issuing offer letters and appointment letters to new employees.
• Standardized the joining formalities process of new employees (Welcome circular, Introduction, Employment Code, ID Cards, Stationary, Bank Account, Reference check, ESS, Time Sheet etc.)
• Accomplishes human resources department and organization mission by completing related results as needed.

Requirements

• Minimum of University Degree in relevant Courses
• Minimum of 5 years+ experience as an Executive Assistant (HR and Admin)
• Demonstrative Experience in HR and Admin
• Hand on experience with HR software, like HRIS or HRMS is an added advantage
• Highly proficient in MS Office Suite (Excel, PowerPoint, Word etc.)-able to create complex documents, forms, presentation and spreadsheets.
• The ideal candidate will be able to work independently with little direction, with outstanding organization skills and attention to detail skills
• Strong verbal and written communication skills
• Ability to multi-task and prioritize, as well as maintain a high level of confidentiality
• Excellent interpersonal skills
• Excellent organizational and time-management skills
• Teamwork skills

Application Closing Date
25th May, 2017.

How to Apply
Interested and qualified candidates should send their CV's to: [email protected] or [email protected]